Executive Secretary - Presidents Office

• Manage the day-to-day administrative affairs, including managing calendars, setting scheduling priorities, coordinating appointment, preparing meeting documents, minute- keeping.
• Answer phone calls and take messages for the management or colleagues.
• Maintain the daily, weekly and monthly agenda to keep track of the workflow in office.
• Set up for meetings, appointments, and interviews.
• Keep track of teaching staff database.
• Prepare and distribute ministry related memos, forms, and reports.
• Maintain a filing system and do regular checks of the documents.
• Provide administrative support, including file administrative, student, staff, and electronic database records to ensure compliance with University policies and procedures.