Admin Coordinator

Overview

Key responsibilities

• Coordinate and schedule meetings appointments and travel arrangements for management and staff.
• Communicate with US HQ via Slack daily.
• Manage and maintain office supplies equipment and facilities.
• Handle incoming and outgoing correspondence including mail emails and phone calls.
• Organize and maintain company documents and files in physical and digital formats.
• Assist with event planning and coordination including logistics and materials.
• Monitor office expenses and maintain budget records.
• Coordinate with local vendors and service providers as needed.

Required Qualifications

• Proven experience in an administrative or coordinator role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in using Slack Microsoft Office suite (Word Excel Outlook PowerPoint).
• Ability to handle sensitive and confidential information with discretion.
• Detailoriented with a focus on accuracy and quality of work.
• Problemsolving skills and ability to prioritize tasks effectively.
• Ability to work independently as well as part of a team.
• Customer serviceoriented mindset with a proactive approach.
• Adaptability and flexibility in a fastpaced and dynamic work environment.
• Experience in event planning and coordination is a plus.

• Fluent in Spanish and English
• Worked with Slack before
• Has worked with US companies before (optional)
• Willing to start on November 1 2024
• Located less than 1 hour from Ciudad de Mexico as this is an onsite role

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