Executive istant
Posted on :
07-09-2024
Employer Active
1 Vacancy
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Job Description
**Job Overview:**
We are seeking a proactive and organized Executive Assistant to provide highlevel administrative support to senior executives. The ideal candidate will have a background in handling office staff strong technical knowledge and expertise in managing emails and Excelbased tasks. This role requires a professional with excellent communication multitasking abilities and an eye for detail to ensure smooth daytoday operations.
#### **Key Responsibilities:**
1. **Email and Correspondence Management:**
Monitor and manage executives emails respond to correspondence on their behalf and prioritize important communication.
Draft format and send emails memos and other communications as needed.
Ensure timely followup on emails requiring responses or action items.
2. **Calendar and Meeting Coordination:**
Organize and manage executive calendars schedule appointments and coordinate meetings.
Ensure that meetings are properly set up with the necessary documents presentations and technical support.
Assist in preparing agendas taking minutes and following up on action items postmeeting.
3. **Office and Staff Coordination:**
Assist in overseeing daytoday operations of office staff and provide administrative support as needed.
Liaise with office personnel to ensure smooth workflow and communication between teams.
Manage office supplies and coordinate with vendors for equipment and service needs.
4. **Technical and IT Assistance:**
Support executives with technical tasks such as setting up software managing IT troubleshooting and working with IT support teams.
Familiarity with common technical tools and platforms (Microsoft Office Suite Email clients etc.).
Assist in the preparation of technical documents or presentations if required.
5. **Excel and Data Management:**
Create maintain and update spreadsheets using advanced Excel functions (e.g. pivot tables VLOOKUP data analysis).
Prepare detailed reports charts and graphs to assist executives in datadriven decisionmaking.
Perform data entry and ensure accuracy in all reports and data handling.
7. **Project Assistance:**
Assist executives in managing and tracking project milestones deliverables and deadlines.
Coordinate with various teams to gather information prepare reports and ensure that projects are running on time.
8. **Documentation and Filing:**
Maintain organized filing systems for both physical and digital documents.
Prepare and archive important company documents including contracts reports and presentations.
9. **Confidentiality and Professionalism:**
Handle sensitive and confidential information with discretion and professionalism.
Act as a trusted liaison between the executive and both internal and external stakeholders.
#### **Qualifications:**
**Education**: Bachelor s degree in Business Administration Information Technology or a related field preferred.
**Experience**: At least 35 years of experience in an administrative or executive assistant role ideally in a technical or IT environment.
**Technical Skills**:
Proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook) is essential.
Advanced Excel skills including the ability to create pivot tables VLOOKUP and data analysis.
Familiarity with IT terminology and tools is a plus.
**Communication Skills**: Excellent written and verbal communication abilities.
**Organizational Skills**: Strong multitasking timemanagement and organizational capabilities.
**ProblemSolving Skills**: Ability to handle technical issues and provide basic IT support or coordinate with IT staff.
Benefits
Competitive salary and benefits package.
Opportunity to work in a dynamic and growing industry.
Professional growth and development opportunities.
This role is ideal for someone transitioning from an office staff role with technical knowledge and email management experience into a more executivefocused position. The candidate will leverage their administrative expertise and technical skills to provide highlevel support to senior executives.
office coordination,discretion,communication management,confidentiality management,office,skills,adaptability,tech-savvy,documentation,project assistance,problem-solving,team player,written communication,management,meeting coordination,documentation & reporting,verbal communication,schedules,organizational skills,time management,administrative,task & priority management,c,communication,email hosting
Employment Type
Full Time
Key Skills
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