Office Manager Paarl Global Agricultural Business

• Greet and assist all visitors ensuring they are directed to the appropriate individuals and are comfortable while waiting.
  
• Manage the switchboard by answering transferring calls and taking messages when necessary.
  
• Maintain a neat and tidy office environment including monitoring the entrance and reporting any issues to the landlord or cleaning services.
  
• Oversee meeting room bookings ensuring rooms are tidy and providing support for meetings including organising refreshments when requested.
  
• Assist with administrative tasks such as filing updating the group contact list quarterly and managing access tag records.
  
• Arrange travel bookings (flights car hire accommodation) in line with company policy including coordinating with the travel agency as needed.
  
• Manage and reconcile monthly fleet card expenses ensuring logbook entries and slips are properly accounted for.
  
• Handle ordering of office groceries cleaning supplies and stationery ensuring preferred suppliers are used.
  
• Monitor and report office maintenance issues to the relevant parties.
  
• Provide input and resolve meeting room scheduling conflicts to ensure smooth operations for internal and external stakeholders.
  

Requirements

• Senior certificate / grade 12 / Matric.
  
• Office Administration Management certificate and/or relevant suitable tertiary qualification.
  
• Minimum 2 years of work experience in similar role.
  

• Computer literacy: MS Office (Excel Word PowerPoint).
  
• Excellent Email etiquette.
  
• Knowledge on how to work the switchboard.
  
• Excellent communication skills; verbal and written.
  
• Excellent planning organisational skills.
  
• Building and maintaining good interpersonal relationships.
  
• Detail and results orientated.
  
• Ability to act with tact and discretion.