Procurement istant
Posted on :
07-09-2024
Employer Active
1 Vacancy
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Job Description
POSITION TITLE: Procurement Assistant
Level: Entry level
KEY RESPONSIBILITIES
1. Source and verify compliance documents from vendors ensuring standards are met within timelines.
2. Provide highquality service to internal customers through system email or phone inquiries.
3. Maintain and update records of producers and KYC documents daily.
4. Develop and manage partnerships with internal clients and strategic suppliers.
5. Ensure compliance with the SRM Framework in collaboration with Procurement and Compliance teams.
6. Apply appropriate procurement methods as per SOP and ensure procurement policy adherence.
7. Manage supplier data update databases and handle dormant suppliers and contract finalizations.
8. Monitor and optimize demand standardize specifications and conduct spend analysis.
9. Assist in negotiating terms with suppliers managing tail spend and maintaining professional relationships.
10. Monitor contract status resolve delivery issues and ensure supplier performance management.
Requirements
QUALIFICATIONS & SKILLS REQUIRED
Bachelor s degree in Procurement Supplies or related field; CIPS/KISM registration preferred.
Minimum of one year of experience in a similar role in a busy environment.
Strong negotiation analytical and problemsolving skills.
Organized flexible and able to work under pressure with a high sense of responsibility.
Excellent communication skills (written verbal electronic) and fluency in English.
Proficient in computer use data entry and inventory control systems.
Knowledgeable in procurement tendering contract management and purchasing procedures.
Acts with integrity objectivity and high accountability standards.
Functional Competencies;
Strong Ms Office
o MS Excel
o MS Word
o Coupa (added advantage)
o SAP (added advantage)
Registered Member of Kenya Institute of Supplies Management or CIPS
Customer Centricity
Supply Chain Management
Logistics Management
Regulatory and Compliance
Risk Management
Employment Type
Full Time
Key Skills
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