Office istant

Overview

Key responsibilities

• Performing general office clerk duties and errands.
• Assisting in organizing office activities and events.
• Maintaining office supply inventory and placing orders when necessary.
• Answering and directing phone calls taking messages as needed.
• Managing the filing system and recordkeeping.
• Supporting other teams with various administrative tasks.
• Handling incoming and outgoing correspondence and emails.
• Assisting in the preparation of regularly scheduled reports.
• Coordinating with vendors suppliers and service providers.
• Assisting in the onboarding process for new employees.
• Ensuring office equipment is properly maintained and serviced.
• Assisting in making travel arrangements and scheduling appointments.
• Assisting in the planning and organizing of office events and meetings.
• Managing and updating office databases and contact lists.
• Assisting in resolving any administrative problems.

Required qualifications

• High school diploma or equivalent qualification.
• Prior experience as an office assistant or in a related role.
• Proficient in MS Office and other office productivity tools.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problemsolving skills.
• Basic understanding of office equipment and computer systems.
• Ability to work independently as well as part of a team.
• Strong interpersonal and customer service skills.
• Familiarity with basic office procedures and protocols.
• Knowledge of maintaining confidentiality in all aspects of work.
• Ability to handle sensitive information with integrity and discretion.
• Flexibility and adaptability to handle various tasks efficiently.
• Basic knowledge of administrative and clerical procedures.

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