Accounts Receivable Clerk

Job Summary:

We are looking for a motivated and detailoriented Accounts Receivable Clerk to join our finance team. The Accounts Receivable Clerk will be responsible for managing customer invoices processing payments and ensuring accurate recordkeeping. The ideal candidate will have strong organizational skills the ability to communicate effectively with clients and a solid understanding of accounting principles.

Key Responsibilities:

• Invoice Generation: Prepare and send accurate invoices to customers based on sales orders contracts and other agreements.
• Payment Processing: Process incoming payments via checks ACH wire transfers and credit cards ensuring they are posted to the correct accounts.
• Account Reconciliation: Reconcile customer accounts to ensure all payments are accurately applied and discrepancies are identified and resolved promptly.
• Collections: Monitor outstanding receivables generate aging reports and follow up with customers regarding overdue payments through phone calls emails and statements.
• Customer Communication: Maintain regular communication with customers to resolve billing issues answer payment inquiries and provide account status updates.
• Record Maintenance: Keep accurate records of all transactions including invoices payments and communications with customers.
• MonthEnd Close: Assist with monthend closing activities by ensuring all receivables are recorded and reconciled.
• Reporting: Prepare and distribute AR reports such as aging summaries to management and other stakeholders as required.
• Compliance: Ensure all accounts receivable activities comply with company policies procedures and regulatory requirements.

Qualifications:

• Education: High school diploma or equivalent required; Associates degree in Accounting Finance or related field preferred.
• Experience: Minimum of 13 years of accounts receivable or general accounting experience.
• Skills:
  • Proficiency in accounting software (e.g. QuickBooks SAP Oracle) and Microsoft Office Suite (especially Excel).
  • Strong attention to detail and accuracy in data entry.
  • Excellent organizational and time management skills.
  • Strong communication skills both written and verbal.
  • Ability to work independently and as part of a team.
• Knowledge: Familiarity with billing procedures collections processes and general ledger accounting.

Remote Work :

No