Administrative Bookkeeper

We are looking for a detailoriented and organized Administrative Bookkeeper to join our team and manage both financial and administrative responsibilities.

Tasks

Accounts Payable (AP):

Process vendor invoices.

Ensure timely payments to suppliers.

Reconcile statements with vendor accounts.

Accounts Receivable (AR):

Issue invoices to clients or customers.

Track incoming payments and follow up on overdue accounts.

Record receipts and apply them to the correct accounts.

Bank Reconciliation:

Reconcile bank statements with the companys internal records.

Identify and resolve discrepancies.

Payroll Processing:

Calculate employee wages including overtime bonuses and deductions.

Process payroll and ensure accurate payment distribution.

Handle payroll taxes and report to relevant authorities.

General Ledger Management:

Maintain accurate and uptodate ledger entries.

Post journal entries for adjustments accruals and corrections.

Financial Reporting:

Prepare monthly quarterly and annual financial statements (e.g. balance sheets income statements).

Assist in budget preparation and variance analysis.

Requirements

processing Accounts Payable weekly AP checkrun onsite

assisting with processing of biweekly payroll

light administrative and HR duties

posting of weekly revenue journal entries using QBO Online

emails correspondence vendors communication such as email and credit applications inquiries

assisting with accounting month end tasks adhoc projects.

Skills Needed:

Ability to multitask and focus

Ability to work with numbers

Time management

2 years working with QuickBooks or similar software application.

Candidates with prior HR experience may be given a priority.