Project Administrator CIMMYT

Project Activities organization coordination & monitoring

• Support in arranging and coordinating all VACS Capacity project meetings
  
• Prepare necessary documentation and coordinate the process for all project vendors and suppliers ensuring full compliance with established CIMMYT policies and processes monitor their implementation and ensure smooth closure of contracts.
  
• Assist the VACS Capacity Project Lead and other project team members in organizing project workshops and training and follow up to ensure responsible parties follow through on the decisions related to project implementation activities.
  
• Attending meetings and taking minutes then circulate to the committee members and later file the final meetings minutes in a shared online folder.
  
• Coordinate all VACS Capacity Scholarships/ students events and training activities.
  
• Arrange Travel and Logistics support for all VACS Capacity staff and CIMMYT staff supporting VACs project and any other project stakeholders.
  
• Support Visa Application for CIMMYT Staff and any other partners as needed.
  
• Support /facilitate preparation of Standard Service Agreements for any interns consultants or research Administrator s institutions breeders supporting the project.
  
• Support in the VACS Capacity partners/ grants management process when required.
  
• Support in the VACS Capacity project procurement and management of the project assets inventory supplies utilities and other resources in alignment with CIMMYT s policies and processes
  

Project Financial reporting support;

• Provide support to VACS Capacity Project management team when following up on partners financial reporting submission.
  
• Support in ensuring VACS Capacity Project staff and consultant travel expenses and other financial transactions are properly documented and undergo proper institutional approval process and entered the Microsoft D365 system.
  

Project Technical Reports Support

• Support in project technical reports writing in consultation with the project team members.
  
• Curate manage and ensure appropriate availability of key project documents to project staff and partners.
  
• Participate in compiling the periodic reports as per CIMMYT and donor requirements.
  
• Any other duties as assigned by your supervisor.
  

Requirements

• Bachelor s degree in Business Administration Commerce Internal Business Relations Education Project Administration Procurement or in a related field.
  
• At least 5 years experience in project administration in an international development organization.
  
• At least 2 years work experience working for a USAID funded organization or an international development organization.
  
• At least 1 years Experience working in the Academic or Education Section in any country in Africa.
  
• Experience working with PHD MSC and professionals scholarship project is an added advantage.
  
• Working experience in developing writing review compilation of technical and financial project reports.