Personal istant

Personal Assistant Paarden Eiland Cape Town

Our client in maintenance and engineering is looking for a Personal assist to the Executive and his Executive assistant. You will be handling various administrative tasks including scheduling document management and event coordination.

Salary Negotiable to experience – working hours Mo to Thur 07:30 to 4pm and Friday 7:30 to 3pm

Requirements:

A diploma or degree in business administration Office Management Communications

or a related field – Advantage – Added bonus

25 years of experience in a personal assistant Executive Assistant to CEO’s

Proficiency in Microsoft Office excellent communication skills and basic project

management training.

Responsibilities

Calendar Management: Assist the Executive Assistant in managing the CEO’s calendar

including scheduling meetings appointments and events to ensure optimal time

management.

Travel Coordination: Support the Executive Assistant in planning and organizing the CEO’s travel arrangements including booking flights accommodations transportation and preparing detailed itineraries.

Communication Handling: Manage incoming and outgoing communication on behalf of the CEO including phone calls emails and written correspondence

Meeting Support: Assist in the preparation and coordination of meetings including drafting agendas taking minutes and following up on action items as directed by the Executive Assistant and CEO.

Document Preparation: Prepare proofread and distribute documents presentations and reports as needed maintaining organized and accessible records.

Personal Errands: Provide support with personal tasks and errands for the CEO helping to maintain a balance between personal and professional responsibilities.

Confidentiality: Maintain strict confidentiality in all matters related to the CEO and the

executive office handling sensitive information with discretion.

Liaison Role: Serve as an additional point of contact between the CEO the Executive

Assistant and internal/external stakeholders facilitating smooth communication and

collaboration.

Administrative Support: Assist the Executive Assistant with various administrative tasks

such as organizing files managing supplies and coordinating with other departments

Apply online

Frogg Recruitment

Skills

Personal assistant, secretary, administrative support, administrative assistant , girl friday, assistant to ceo , Administration officer