Accounting Specialist

Accounting Specialist

We are seeking a detailoriented and proactive Accounting Specialist to join our dynamic finance and accounting team. The successful candidate will be responsible for supporting various accounting functions including payroll timekeeping billing accounts payable/receivable and financial reporting. This role is crucial for maintaining the accuracy and integrity of financial records and ensuring compliance with company policies and relevant regulations.

Job Responsibilities:

This position will be responsible for the following activities and functions in the Finance and Accounting Department:

Financial Reporting:

Support the Periodic/Monthly/Quarterly/Annual Financial Reports Preparation (DaytoDay and separate from interpretation and strategy)

Support the Quarterly Jurisdictional Reports Sales & Use Property Tax other Statutory filing requirements etc.

Responsible for 1099 Reporting

Support Project and Program Management reporting

Invoicing/Accounts Receivable:

Periodic/Weekly/Monthly/Milestone/Deliverable Invoicing

Reconciliation of receipts and payment application to AR in accounting and following up on variances until resolved

Periodic monitoring of outstanding receivables and maintenance of past due. Once per 15 days minimum.

Ensuring all customers where ACH/Wire is available are set up for direct pay. Monitoring and depositing checks as necessary.

Accounts Payable:

Routine review and retrieval/import of subcontractor timesheets for labor accrual reconciliation

Routine review and retrieval of employee and subcontractor expense reports

Process employee expense reimbursements

Tracking saving and reconciling subcontractor invoices to timesheets and G/L accounts

Creating and maintaining new vendors in accounting system and bank payment system

Tracking saving and reconciling Vendor invoices

Weekly generation of A/P Selection report

Weekly generation of ACH/Wire/Check Disbursements

Routine Maintenance of Vendor/Subcontractor profiles and onboarding support

Assistance with 1099 reconciliation/W9 collections/filings

Fielding payment inquiries and providing resolution as necessary

Timekeeping / Payroll:

New employee set up in PEO/Payroll system

Timesheet/Labor Imports and reconciliation

Support new project onboarding and set up in the Accounting System

Create project assignments for timekeeping and initial timekeeping budgets

Payroll Submittal/Reconciliation

Vendor/subcontract management expertise

Year End Purges and other YE processing reports as well as W2 administration

Requirements

Experience Requirements:

At least of 2 years of Accounting experience preferred

Project Based Accounting experience and thorough knowledge

Federal Contracting/DCCA compliance is highly desired

Experience in services/staffing industry is a plus

Preparation of financial reports (periodic monthly quarterly annual)

Accounts Payable/Receivable management expertise

Accounts Reconciliation skills

Payroll and Timekeeping experience

Vendor/subcontract management expertise

Strong written oral and presentation skills

Customer Service oriented

Detail oriented and focus on compliance best practices and continuous improvement

Technologies and Tools:

Unanet/Procas/Deltek or other Gov t Contractor tailored Project based accounting software strongly preferred.

Paychex or similar payroll/PEO platform experience

Extremely proficient with MS Excel (Pivot Tables Macros etc.)

Expensify experience is plus

Experience with Microsoft 365/SharePoint online/OneDrive

Extremely proficient with MS Word PowerPoint

Extremely proficient with DocuSign and Adobe DC Pro is preferred

Education:

Bachelor s degree in Accounting Finance or Business Administration required.

Location: