Virtual istant - Admin CYL082024

This is a remote position.

JOB DESCRIPTION: Virtual Assistant Administrative

Purpose: The position is responsible for providing a range of timely and accurate administrative support. This position is responsible for supporting the team to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. The role is integral to the success of the group

Duties and Responsibilities:

File Management

Rostering

Onboard employees to Visual Care

Ensure all details and information that is entered into Visual Care is current and accurate

Managing timesheets

Schedule appointments and maintain calendars

Schedule and coordinate staff and other meetings

Answers emails in a timely manner

Prepare communications such as memos emails invoices reports and other correspondence

Write and edit documents from letters to reports and instructional documents

Create and maintain filing systems

Respond to service enquiries and requests

Communicate and liaise with key stakeholders services users families staff and advocates

Requirements

Qualifications:

Must have a relevant experience in Administrative and Rostering support

Strong communication and interpersonal skills

Great attention to details

Highly organized with good attention to detail

Experience in establishing and maintaining effective administrative systems and processes

Ability to work autonomously and as a team member

Knowledge of the NDIS industry

Experience in using Visual Care is a MUST