Executive and Personal istant ANapthali082024

This is a remote position.

Job Overview:

We are seeking a proactive and detailoriented Executive Assistant (EA) to provide comprehensive support to our executive team. The ideal candidate will excel in managing administrative tasks coordinating schedules and ensuring smooth communication across various departments. Additionally the EA will be responsible for monitoring and chasing outstanding invoices to maintain accurate financial records.

Key Responsibilities:

1. Administrative Support:

Manage and organize the executives calendar including scheduling meetings appointments and travel arrangements.

Prepare and edit correspondence communications presentations and other documents.

Handle confidential information with discretion and ensure that all communications are properly documented and filed.

2. Invoice Management:

Monitor outstanding invoices and follow up with clients or vendors to ensure timely payment.

Communicate with the finance department to provide updates on payment status and resolve any discrepancies.

Maintain accurate records of all invoices and payment statuses.

3. Coordination and Communication:

Serve as a liaison between the executive and internal/external stakeholders ensuring effective communication and prompt responses.

Coordinate and facilitate meetings including preparing agendas taking minutes and distributing followup action items.

Assist in the preparation of reports presentations and other documentation for meetings and events.

4. Project Management:

Assist in managing various projects ensuring that deadlines are met and tasks are completed efficiently.

Track progress on key initiatives and provide regular updates to the executive.

Requirements

Qualifications:

Proven experience as an Executive Assistant or in a similar administrative role.

Strong organizational skills with the ability to multitask and prioritize effectively.

Excellent written and verbal communication skills.

Proficiency in MS Office Suite (Word Excel PowerPoint Outlook) and familiarity with invoicing software or tools.

Ability to handle sensitive information with a high degree of confidentiality.

Strong problemsolving skills and attention to detail.

Ability to work independently and as part of a team.

Preferred Qualifications:

Experience in chasing invoices or working closely with finance departments.

Familiarity with specific invoicing software or tools your company uses e.g. QuickBooks Xero.

Knowledge of project management tools like Asana Trello or similar platforms.

Qualifications: Proven experience as an Executive Assistant or in a similar administrative role. Strong organizational skills with the ability to multitask and prioritize effectively. Excellent written and verbal communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with invoicing software or tools. Ability to handle sensitive information with a high degree of confidentiality. Strong problem-solving skills and attention to detail. Ability to work independently and as part of a team. Preferred Qualifications: Experience in chasing invoices or working closely with finance departments. Familiarity with [specific invoicing software or tools your company uses, e.g., QuickBooks, Xero]. Knowledge of project management tools like Asana, Trello, or similar platforms.