Executive AssistantOffice Admin ESF6458

• Prime Luxury Market: Work in the upscale Beverly Hills real estate market dealing with highend properties and prestigious clientele!
• Networking Hub: Beverly Hills offers extensive networking opportunities in the real estate industry!
• High Earning Potential: Realize significant income potential in a lucrative market!
• Professional Development: Access training and support for your career growth!
• Diverse Clientele: Engage with a diverse range of clients including celebrities and entrepreneurs!
• Market Expertise: Develop indepth knowledge of the Beverly Hills real estate market a valuable asset for your career!

What you will be doing:

• Champion all office management for a team of 20 inperson and 20 remote staff.
• Provide executive assistance to the Managing Director (MD) to ensure essential company initiatives are carried out.
• Ensure all office supplies are proactively restocked.
• Act as the main point of contact/liaison for employees with internal business functions including onboarding deal closing and daily support with thirdparty vendors.
• Maintain bookkeeping and QuickBooks categorizing reconciliation and reporting.
• Take calls on behalf of the MD and manage his calendars.
• Write employee contracts and plan travel itineraries.
• Maintain organization on several projects and add value on email correspondence.
• Occasionally perform personal errands for the MD.
• React with appropriate urgency to emerging situations and complete multiple highpriority tasks efficiently.
• Coordinate complex scheduling and manage content flow to senior leadership.
• Support the MD with business and extra tasks ensuring punctuality and preparedness for meetings and travel.
• Ensure all invoices are approved by the MD and paid ahead of schedule.
• Maintain professionalism and confidentiality with all materials.
• Support employees with onboarding training materials and access to necessary resources.
• Handle bookkeeping for multiple company entity accounts running monthly P&L and expense reconciliation.

Experience you will need:

• 3 years of prior Office Administrator or Executive Assistant experience.
• Highly proficient in professional business writing with exceptional English grammar and punctuation skills.
• Proficiency in Microsoft Office (Excel PowerPoint Outlook).
• Proficiency with QuickBooks and a general background in accounting.
• Competency or strong interest in financial statement analysis business valuation accounting and finance.
• Highly organized and detailoriented with ability to follow up on priorities.
• Collaborative teamoriented individual with a strong sense of integrity and professionalism.
• Competence in legal jargon related to managing legal documents is preferred.
• Must have a reliable form of transportation.
• Bachelor’s degree preferably in Finance Economics or Business Administration.