Executive Assistant
Posted on :
16-08-2024
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
16-08-2024
Job Description
Capital Access Inc. welcomes qualified professionals to apply for the Executive Assistant Consultant role to support our growing HUD Technical Assistance and Consulting team.
Established in 1995 and based in Philadelphia Capital Access serves as a consulting and program management firm in housing and community development. We integrate policy project compliance construction and financial management to improve the quality and affordability of housing and economic opportunity for lower income communities. Since 2000 HUD has engaged Capital Access as a national Technical Assistance provider. We offer expertise in CDBG HOME disaster recovery and mitigation Section 108 COVID relief programs federal crosscutting regulations energy efficiency topics and beyond.
With our CAPGEMS Direct business line we provide low to middleincome homeowners with comprehensive Home Improvement and Energy Retrofit services. Please see for details on our core services and impact.
The Executive Assistant reports to the CEO. The ideal candidate is detailoriented collaborative and committed to supporting delivery of highquality executive assistance services in accordance with our core values of being:
Proactive
Discerning
Integrity Driven
Collaborative
You may be a great fit for this role if
- Innovative
- Kind
- Accountable
- You take joy in optimizing systems for email calendar and contact management.
- You have the integrity and time management and collaboration skills to work remotely as part of a team.
- You are a highly organized detailoriented administrative professional who has excellent writing and verbal communication skills.
- You are a critical thinker and do not hesitate to ask questions.
- You welcome the challenge to protect the CEO s time and attention.
- You are passionate about helping communities heal and thrive.
Responsibilities
- Daily CheckIns to review goals time blocks and related considerations to help CEO
- accomplish goals and prioritized tasks.
- Daily management and quality control of CEO s email system calendar and logging of
- hours for billing.
- Generate meeting agendas record notes and follow up as needed.
- Conduct research and generate background briefs to prepare CEO for meetings.
- Maintain business contacts in CRM system.
- Book travel and manage itineraries and other related arrangements for the CEO.
- Assist with preparation and editing of outgoing correspondence e.g. letters funding
- proposals press releases marketing materials and newsletters.
- Organize and maintain Capital Access shared file folders on Office 365 SharePoint
- and One Drive with client and resource folders and document templates.
- Assist with preparation for meetings events conferences and presentations and
- related logistical support.
- As needed coordinate with the marketing team on production of marketing materials
- and communications.
- Assist with other business development and marketing initiatives as assigned.
Requirements
- At least three years experience in an executive level administrative position with progressive responsibility.
- Ability to prioritize and work effectively and collaboratively in a fastpaced environment.
- Excellent attention to detail organization and time management skills.
- Ability to work collaboratively and build trust with both clients and colleagues.
- Strong sense of integrity and proven ability to maintain discretion and confidentiality.
- Ability to anticipate upcoming needs and potential problems approach them with a positive problemsolving mindset and communicate them to supervisor.
- Excellent interpersonal phone and written communication skills.
- Ability to anticipate upcoming needs and potential problems approach them with a positive problemsolving mindset and communicate them to supervisor.
- Excellent computer internet and project management information system skills with proficiency in MS Office 365 applications (Word Excel and PowerPoint) web content management and social media.
- Sense of curiosity and problemsolving with information management systems and looking for ways to integrate new AI tools to improve productivity and flow.
- Fluency in Spanish and other languages.
Benefits
Employment Terms
- This is a remote atwill exempt professional fulltime professional employee position.
- Compensation is set to align with experience and expertise. The position is eligible for periodic bonuses based on performance and overall profitability of the firm.
- The position is eligible for health dental and vision insurance and retirement plan. Work Environment Capital Access is a hybrid remote company.
The CEO is based in Philadelphia. We are a diverse team who strive to help people and communities thrive through technical expertise innovative thinking and a passion for making a difference with a sense of urgency.
At least three years experience in an executive level administrative position with progressive responsibility. Ability to prioritize and work effectively and collaboratively in a fast-paced environment. Excellent attention to detail, organization, and time management skills. Ability to work collaboratively and build trust with both clients and colleagues. Strong sense of integrity and proven ability to maintain discretion and confidentiality. Ability to anticipate upcoming needs and potential problems, approach them with a positive problem-solving mindset, and communicate them to supervisor. Excellent interpersonal, phone, and written communication skills. Ability to anticipate upcoming needs and potential problems, approach them with a positive problem-solving mindset, and communicate them to supervisor. Excellent computer, internet, and project management information system skills with proficiency in MS Office 365 applications (Word, Excel, and PowerPoint), web content management and social media. Sense of curiosity and problem-solving with information management systems and looking for ways to integrate new AI tools to improve productivity and flow. Fluency in Spanish and other languages.
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
