Procurement Data Entry Clerk

PRIMARY FUNCTION

The Procurement Data Entry Clerk will be responsible for accurately entering and maintaining data related to purchase orders (POs) invoice matching and asset management. This role requires daily communication with the accounting department and warehouse receiving team. The ideal candidate will have strong organizational skills attention to detail and the ability to work efficiently in a fastpaced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accurately enter data related to purchase orders (POs) and invoice matching into the company s ERP/MRP system.

Complete and manage asset management forms ensuring all records are uptodate and accurate.

Communicate daily with the accounting department to ensure accurate and timely processing of orders and invoices.

Coordinate with the warehouse receiving team to confirm receipt of goods and reconcile any discrepancies.

Maintain organized records and documentation in compliance with company policies.

Utilize Microsoft Outlook for email communication and scheduling.

Store and manage files using OneDrive.

Edit and manage documents using a PDF editor.

QUALIFICATIONS

Education: High school diploma or college degree

Experience: Previous experience in data entry procurement or a related field is preferred.

Technical Skills:

Proficient in Microsoft Outlook and OneDrive.

Experience using PDF editors. o Familiarity with ERP/MRP systems particularly in order and billing management.

Communication: Strong communication skills to effectively collaborate with accounting and warehouse teams.

Attention to Detail: High level of accuracy and attention to detail in data entry and recordkeeping.

Organizational Skills: Ability to manage multiple tasks and prioritize effectively.

KNOWLEDGE SKILLS AND ABILITIES

Basic understanding of procurement processes and asset management.

Experience working in a fastpaced deadlinedriven environment.

Familiarity with inventory management systems is a plus.