Interim AP Contractor 200 a day Hybrid

Our client are looking to hire an interim Accounts Payable contractor for a 3 month contract. There is potential for this to be extended longer term. The role is based in the office 3 days a week and 2 from home.

The role:

The Accounts Payable Contractor will support the AP Function in undertaking AP/procurement duties; they will collaborate with the finance team and wider business in the delivery of day-to day accounts payable tasks and key projects including reconciliation and matching of debit balances on the ledger against invoices. Working under the direction of the AP Manager for the function, they will also work on documenting and implementing of new policies/procedures; and masterdata cleansing in preparation for migration of accounting systems.

Key Duties and Responsibilities include:

Accounts Payable:

• Processing Invoices
• Matching supplier invoices to Purchase Orders
• Management of invoice matching exceptions
• Vendor payment runs
• Non-standard payments processing
• Vendor set up and housekeeping
• Dealing with vendor queries in a timely manner
• Ensuring invoice queries are resolved quickly and efficiently
• Ensure employee expenses are processed in line with company policy and on time
• Vendor statement reconciliations
• Reconciling Direct Debit accounts; Reviewing DDs and moving vendors to standard company terms
• Maintaining large volumes email traffic
• Create / maintain up to date policies and SOPs
• Other ad hoc duties as required

Procurement Support:

• Document the supply of services from each active supplier.
• Create / maintain up to date policies and procedures documentation
• Onboarding of new vendors and the management of a vendor master list
• Coach and support sites to enable transition to new Procurement processes.
• Administration, filing and clerical support.
• Act as an enabler and focal point for Procurement queries from the business.
• Maintain internal databases, procurement systems and spreadsheets
• Provide reporting highlighting issues incl. duplicate vendors and work with stakeholders to resolve
• Supporting PO raising for finance/overheads functions and for Global recharges
• Managing the Procurement mailbox and responding to queries within SLA
• Manage and maintain a supplier-preferred vendor listing.
• Negotiate payment terms with vendors.
• Review invoices in Basware and raise contract POs for recurring costs.

Accounting Support:

• Intercompany invoice processing
• Balance sheet reconciliations
• Audit queries

Other Essential Skills:

• Customer-centric whilst upholding the values of the company
• Excellent communication skills both orally and in writing
• Good attention to detail with ability to see the bigger picture
• Good interpersonal/stakeholder management skills, collaborating with all levels within the business
• Excellent organisational and time management skills with ability to prioritise workload.
• Ability to take ownership of and complete tasks independently within agreed timelines
• Pragmatic with a logical and flexible approach to problem resolution
• SAP/SAP4Hana; MS Office products.
• Knowledge of purchasing systems and processes
• Continuous process improvement

Desirable Skills:

• Use of Basware
• Project management skills
• System Migration
• Leadership skills
• Multisite business experience
• Experience working in environmental services sector

Expected Qualifications & Experience

• Experience within Procurement/Purchasing/AP
• Educated to Degree Level
• Relevant qualifications and/or other accountancy qualifications