Personnel Administration Specialist

Fluent in English language Additional or Desirable Qualifications : HR studies Key Responsibilities ¦ Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone and route calls as appropriate ¦ Assist the County Manager in all secreterial and admin. tasks ¦ Attending to Auditors required information for interim as well as year end (Invoices) ¦ Daily receiving of Cash and Cheque Collection from customers and delivery to Accounting ¦ Tenders Correspondence support; full coordination with maintenance and collection team ¦ Handle the daily activities in the company & managing appointments, meetings, events & visitors. ¦ Prepare the official correspondences, letters, memos & forms. ¦ Organize / schedule meetings and appointments and produce the minutes of meetings. ¦ Organize and maintain the filing system ¦ Handle / prepare the conferences. ¦ Ensure all official documents needed for employee profile creation are collected ¦ Ensure all employee data is maintained/updated in the system ¦ Follow up all office procedure: maintenance for fax machine, photocopier, telephones, stationary, etc ¦ Provide support for monthly management meetings ¦ Support HR Manager with implementation and administration of policy and procedures to increase staff efficiency ¦ Prepare/update onboarding checklist, guidelines and manage onboarding activities ¦ Complete all other duties as assigned by the HR Manager