Personal AssistantAdministrator

Personal Assistant / Administrator

We are seeking a highly organized and proactive individual to join our client a dynamic and growing property project management company as a Personal Assistant. This is a fantastic opportunity to work closely with the companys director and play a key role in the smooth operation of the business. As a PA you will be instrumental in ensuring effective communication maintaining organized schedules and supporting the team with various administrative and projectrelated tasks.

Key responsibilities:

• Effective email management: Respond to and initiate emails on directors behalf by way of dictation short hand and basic understanding of the contents therein. File documentation received by email into relevant systems.
• Proactive diary management: Identify and understand priorities to effectively maintain and update diaries as appropriate.
• Coordinate and assist with meetings: coordinate timing with relevant parties prepare appropriate packs materials agendas minute taking.
• Project Management Assistance: Proactively update the project tracking software folders and invoice trackers based on incoming emails. Undertake ad hoc R&D as required.
• Manage office supplies and general office admin including invoicing and basic bookkeeping.
• Undertake adhoc tasks as required be a proactive source of help to the team and keep activity on track carrying out all tasks as required.

Skills Required:

• Have several years experience as a 1to1 Admin / PA
• Have excellent attention to detail
• Be confident and professional at all times
• Have excellent communication skills with the ability to interact at all levels
• Possess strong organisational prioritising and deadline management skills
• Be able to remain proactive and flexible at all times
• Be willing to respond to occasional out of hours requests
• Anticipate and identify potential operational problems and provide solutions
• Be diplomatic with good judgement
• Be motivated and proactive with a cando approach
• Be calm and efficient under pressure and able to work in fast paced high performing environment.
• Have advanced Microsoft Office skills and generally tech savvy
• Some accounting knowledge is a plus.

What were offering:

• 32k 36k bonuses
• Generous holiday allowance
• Pleasant office environment
• Longterm opportunity with the potential for continuous development
• Early finish on Fridays.

Remote Work :

No