Senior Executive Assistant -

Job Title: Senior Executive Assistant
Location: Remote (CST Time zone)
Salary Range: up to 1600 USD

Work Schedule: MondayFriday 7:00 AM 4:00 PM (CST) 2530 hours a week

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and USbased businesses connecting candidates from vibrant regions like Latin America the Philippines India Pakistan Bangladesh and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a dynamic organization dedicated to making a significant impact through strategic initiatives and community engagement. We are committed to supporting our mission by hiring toptier talent who share our vision and dedication.

Position Overview:

We are seeking a highly organized and proactive Senior Executive Assistant to support the CEO of one of our clients. This role is essential in ensuring the CEOs workflow is streamlined and effective focusing on future planning outreach and relationship management. The Executive Assistant will play a key role in organizing meetings managing communication and maintaining the CRM system. This parttime position is perfect for a detailoriented individual who excels in multitasking and prioritizing tasks.

Key Responsibilities:

Meeting Management:

• Listen to and transcribe key notes from meeting recordings.
• Prepare detailed minutes and summaries of meetings.
• Develop and distribute agendas for meetings in collaboration with the CEO.
• Coordinate meeting logistics including scheduling and participant communication.

CRM Management:

• Update and maintain the organizations relationship management CRM system.
• Ensure accurate and timely entry of contact information meeting notes and followup tasks.
• Assist in analyzing CRM data to provide insights on donor and partner relationships.

Executive Support:

• Meet with the CEO regularly to discuss upcoming priorities and tasks.
• Assist the CEO in streamlining workflow and prioritizing tasks.
• Provide forwardlooking planning and support ensuring the CEO is prepared for upcoming commitments and deadlines.
• Coordinate and manage the CEOs calendar scheduling meetings and appointments as needed.

Communication:

• Serve as a point of contact between the CEO and internal/external stakeholders.
• Draft proofread and edit correspondence and communications for the CEO.
• Handle incoming and outgoing communications in a timely and professional manner.

Project Support:

• Assist with special projects and initiatives as needed ensuring timely completion and alignment with organizational goals.
• Collaborate with other team members to support organizational needs and objectives.
  

Qualifications:

• Highest level of written language proficiency in English (similar to native speaker)
• Strong organizational and multitasking skills
• Experience with Google Drive
• Ability to prioritize tasks effectively
• Excellent attention to detail

NicetoHaves:

• High level of spoken English

Please note: To ensure prompt processing of your application we kindly request that you submit your resume and intro video in English format.

Remote Work :

No