CA- Vendor Manager- 75k- Borivali

Designation: Vendor Manager

Vendor Ledger Reconciliation financial & Metal and Bank Reconciliation.

Job Description:

A. Operational Payable/Receivable List (Twice in Week)

Running Summary report of Accounts Payables.

Adjustment of Sales to vendors Purchase Return and Sales Return.

Holding of Payment of Vendor if any instruction received from GST reconciliation Team due to nonfilling of

Returns.

Sharing of Sheet with the LOB s Metal Sales team for their respective comments.

Sharing of Sheet with both the Directors for Approval of payments.

B. JV Knock off (Twice in Week)

Checking of Balance by running Summary report for Accounts Payable and Debtors (B2b).

Creating list of Knocking of Vendor Debtor ledger Balance against Creditor ledger (JV Creation) and sharing the

same with account Executive for entries.

C. Vendor Reconciliation (Quarterly)

Comparing the Ledgers of Party with our books of accounts.

and preparing reconciliation for the differences and sharing with the vendor.

doing TDS entries without any approval.

Follow up with the respective LOB's and repair Team if any invoices are pending to be booked from our end.

follow up with the vendors for reconciliation items.

D. Finalisation (Annual)

Verification of TDS reconciliation summary with 26AS for Operational Vendors prepared by vendor account

executive.

E. Bank Reconciliation (Monthly)

Bank Reconciliation of All Banks.

Follow up for Open Items.

F. Bank Interest Verification (Monthly)

Verification of Interest charged by the bank on CC and WCDL.

Follow up for the refund of Interest if excess charged by the bank.

Sharing the summary of the same with the directors and CFO.

G. Bank/Fund Utilisation (Daily basis)

Verification of Data Prepared by the bank account executive and sharing the figures with the directors and

CFO.

H. Stock Statement (Monthly)

Preparing the data of stock Sales Receivables and payables summary and sharing the same with Bank.

Started from the November 2023.

I. Project based assignment.

CSR Bank Accounting opening.

New bank account for the new branch.

Other as per the management requirement.

J. Guidance/Support to Team

Guiding Team members on the various tasks initiating an open environment so that they can feel free to

approach Regular monitoring of any tasks & ensuring a compliance satisfied end for the same. Improving &

trying to formulate processes.

Position Summary: This position oversees financial operations, ensuring accuracy in accounting records, adherence to budgetary guidelines and compliance with regulatory requirements. Role needs strong financial acumen, attention to detail, leadership skills and proficiency in financial software. Job Description: 1. To manage day-to-day accounting operations: Verifying expense booking and payments in ERP & banking portal. Updating any changes to various masters in ERP system like banking master, GL Codes etc. Resolving all queries relating to expense accounting, GST Accounting, or accounting in general. Review of various account balance, ledger scrutiny, accounting & MIS Reports for accurate and compliant financial reporting 2. Monthly books closure and compiling monthly P&L statement for management review: To ensure all the monthly expenses are booked accurately including provisional, prepaid expenses, OPEX & CAPEX To ensure all accounting parameters like cost centrs, location etc are captured correctly to give accurate Accounting & MIS Reports 3. Assisting CFO to track budgets and actual spends: Capturing department wise expenses for various department across organisation Tracking location specific expenses of various departments Following up with various department heads for timely submission of bills for timely expense booking Drawing department wise spends report PO Tracking with actual bookings and tracking open purchase orders 4. To handle various audits and implement audit observations: Discussing with management about audit observations & recommendations Setting priority for recommendations for upcoming quarters for implementation Setting processes and designing process to match with audit recommendations 5. To liaise with tax consultants, auditors & company secretary: Setting periodical review with internal auditor for smooth books closing at year end Taking updates from tax consultants and company secretary for changes in tax laws & regulations to gain understanding of its applicability to the organisation Implementing changes in regulations by rolling out new process / updating existing process to ensure timely compliance Sharing data with tax consultants for Salary TDS and getting form 16 issued for salaried employees Identify the consultants / vendors and provide quotations to the management for further discussions Manage the contract agreement and the renewal process 6. Finalisation of Accounts as per accounting standards; manage external & tax audits: Preparing various schedule and note to accounts as per accounting standards and guidelines and companies act Preparing various schedules and annexures for tax audits & Income Tax Return filing of the company 7. To drive initiatives for process & internal control improvisation: Identifying process gaps or scope for process improvisation Implementing necessary changes to make process user friendly and efficient 8. Configuring FA Module of ERP system and handling day-to-day system queries: Understanding workflow in new ERP system and suggesting requirements to ERP Team to have smooth and efficient accounting flow keeping in view regulatory framework as applicable Correcting user mistakes resulting in incorrect financial reporting in ERP system 9. Compiling details for various stakeholders: Review of monthly stock statement for bankers, details required for annual credit facility renewal Compiling details as required for tax assessments Preparing reports and data as per management requirement 10. Team Handling, Team Training & Grooming: Training new team members for existing accounting process and doing work more efficiently & error free manner Grooming team as per organisation values Motivating & delegating Jr. Team members to take additional responsivities to manage workload in efficient manner & keep team engaged in respective job areas