Office Assistant

Phoenix House Foundation Inc is a leading nonprofit organization that provides residential and outpatient substance abuse and mental health treatment services. We are currently seeking a dedicated and organized Office Assistant to join our team in New York NY.

As an Office Assistant you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for a variety of administrative and clerical tasks including but not limited to answering phone calls organizing and maintaining files scheduling appointments and providing general support to the office staff.

The ideal candidate for this position will have excellent communication and organizational skills as well as the ability to multitask and prioritize tasks effectively. You should also be proficient in Microsoft Office and have experience with office equipment such as printers and scanners.

Responsibilities:

Answer and direct phone calls to appropriate staff members

Greet visitors and direct them to the appropriate person or department

Sort and distribute incoming mail and packages

Maintain office supplies and place orders when necessary

Organize and maintain physical and electronic files

Schedule appointments and maintain calendars for office staff

Assist with preparing and organizing documents and reports

Provide general administrative support to office staff as needed

Requirements:

High school diploma or equivalent

Proven experience as an office assistant or in a similar role

Excellent communication and interpersonal skills

Proficient in Microsoft Office and office equipment

Strong organizational and multitasking abilities

Ability to work independently and as part of a team

Attention to detail and accuracy

Ability to maintain confidentiality and handle sensitive information

Prior experience in a nonprofit organization or healthcare setting is a plus

We offer a competitive salary and benefits package including medical dental and vision insurance retirement plans and paid time off. If you are a dedicated and organized individual looking to make a positive impact in the community we encourage you to apply for this position.

To apply please submit your resume and cover letter to insert email or application link. We thank all applicants for their interest but only those selected for an interview will be contacted. Phoenix House Foundation Inc is an equal opportunity employer.

Remote Work :

No