Administrative Assistant

Position Title: Administrative Assistant
Location: Reno NV
Employment Type: FullTime
Reports To: Office Manager/Department Head

Job Summary:

We are seeking a detailoriented and proactive Administrative Assistant to join our team. The ideal candidate will support the daily operations of our office ensuring efficiency and effectiveness. This role requires excellent organizational skills strong communication abilities and a positive attitude.

Key Responsibilities:

• Administrative Support:

  • Perform general clerical duties including photocopying faxing mailing and filing.
  • Manage and maintain executives’ schedules appointments and travel arrangements.
  • Handle incoming calls emails and other communications routing to the appropriate parties.

• Office Coordination:

  • Maintain office supplies by checking inventory and ordering items as needed.
  • Coordinate meetings and conferences including preparing agendas and materials.
  • Assist in the preparation of regularly scheduled reports and presentations.

• Customer Service:

  • Greet and assist visitors and clients ensuring a positive experience.
  • Address and resolve minor office issues and client inquiries promptly.

• Data Management:

  • Update and maintain office policies and procedures.
  • Ensure the accuracy of data in the company’s database.
  • Handle confidential information with discretion.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.

• Proficiency in MS Office (MS Excel MS Word and MS PowerPoint in particular).

• Excellent time management skills and ability to prioritize work.

• Strong organizational skills with the ability to multitask.

• Attention to detail and problemsolving skills.