Paralegal MNC APAC

• Provide general administrative support to the APAC Legal & Compliance team including organization of meetings coordination of signatures and notarization of documents (including apostille) assistance with the preparation of documents reports and presentations.
  
• Information archiving: ensure internal records and folders are uptodate enabling easy and quick access at any time.
  

• Assist with general corporate housekeeping of all the companys entities within APAC including supporting with the execution and update of board changes powers of attorney change of registered addresses etc.
  
• Keep Corporate Information Sheets of APAC entities uptodate.
  
• Take charge of the preparation execution and collection of all documents in relation to the corporate changes and update the internal corporate housekeeping tool and relevant internal records/folders as required.
  
• Be the key contact person in APAC for the internal corporate housekeeping tool and act as the first port of call for any requests or assistance in relation to the same.
  
• Update the companys Corporate HQ of any corporate or entity structure changes timely.
  
• As and when required record and compile minutes for board meetings of APAC entities.
  

• Maintain an overview of all requests for review of commercial agreements in APAC and follow up on receipt of the executed APAC agreements.
  
• As and when required review standard contracts including confidentiality agreements in coordination with the relevant APAC legal counsel.
  
• Upload executed APAC agreements in the global online contract register.
  
• Manage and update any changes to uploaded APAC agreements to ensure that APAC agreements are kept uptodate on the global contract register.
  

• With a focus on APAC support rollout of the companys group policies and procedures including proofreading coordination of translations setup of training sessions followup on implementation and ensure updates are made available on the companys intranet.
  
• Manage and follow up on compliance declarations from key officers and authorized personnel in the APAC region.
  
• Assist with information gathering and coordination with APAC entities for internal litigation reporting.
  

• Assist in managing the KnowYourCustomer (KYC) and AntiMoney Laundering (AML) requests including keeping relevant KYC/AML information uptodate.
  
• As and when required review parental/corporate guarantees based on the companys template in coordination with the relevant APAC legal counsel.
  
• Support the review execution and collation of corporate documents relating to the approval of the annual accounts of all APAC entities and ensure such documents are filed and updated on internal records/folders timely.
  

• Support the registration of new intellectual property rights or renewals of existing intellectual property rights where applicable to APAC
  
• Assist with the coordination with the companys Corporate HQ and relevant IP agents to ensure information relating to intellectual property rights for APAC are kept up to date.
  

• Maintain an overview of all owned and leased property of the companys group within APAC.
  
• Keep track of lease agreements (leased property) and title documents (owned property) and ensure copies of the same are made available and updated on the relevant records/folders.
  

Requirements

• 5 or more years of relevant experience in a similar role preferably in an international company.
  
• High degree of social competence required.
  
• Good communication skills.
  
• Discretion and accuracy. Have an eye for detail.
  
• Proactive and quick to deal with problems.
  
• Highly organized and structured
  
• Effective time management skills able to work well under pressure and deal with multiple / conflicting priorities to meet the deadlines.
  
• Excellent English language skills both oral and written are a musthave. Mandarin is a plus.
  
• ITliterate (Microsoft office) familiarity with ERP systems is a plus.