Department Assistant
Posted on :
31-07-2024
Employer Active
1 Vacancy
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Job Description
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What you’ll do
Duties of an Assistant include providing support to our managers and employees, assisting in daily office needs and managing our department’s general administrative activities.
Job Responsibilities:
The position will include various administrative and clerical tasks, communications, planning, and execution. Responsibilities will include, but not be limited to, the following:
Administrative/ Clerical tasks
- Performing administrative support tasks for the Distribution team
- Support the preparation of papers and dossiers for Distribution activity management through company system and process under the lead of activity owners.
- Follow up and track official letters, contracts, dossiers of Distribution Team both in digital versions and hard copies. Ensure that all relevant documentation is properly stored and accessible when needed.
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Importation:
- Support the preparation and archiving for customs clearance documents
- Support VAT payment
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Financial/ Procurement
- Managing day-to-day activities of budget areas and executing payments through company systems
- Collaborate with the Procurement team on purchasing procedures and vendor selection. Prepare and process PR/PO in a timely manner.
- Assist in the administration of the Third-Party Risk Management (3PRM) procedure, including vendor evaluation, and re-assessment of existing vendors. Monitor vendor performance and compliance with established agreements.
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Employment Type
Full-time
Department / Functional Area
Key Skills
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