Optotune is a leading provider of innovative optical components and solutions. We are committed to delivering highquality products and services to our clients and we foster a dynamic and collaborative work environment. We are currently seeking a motivated and detailoriented Office Manager Intern to join our team and support various administrative functions.
Tasks
- Answer and manage incoming telephone calls
- Greet and assist visitors in a friendly and professional manner
- Handle daily office operations including mail distribution parking management key and lock control and office supplies inventory
- Coordinate with external service providers such as craftsmen and cleaning services to ensure smooth operations
- Regularly purchase snacks coffee fruit and other office necessities to maintain a comfortable and wellstocked work environment
- Oversee the maintenance and upkeep of all offices meeting rooms cafeteria and kitchen areas in the building
- Proactively identify opportunities for improving office processes and work towards the digitalization of administrative tasks
- Provide administrative assistance to the management team including managing calendars (Outlook) handling correspondence and preparing letters for dispatch
- Assist with patentrelated tasks and documentation
Requirements
- Currently enrolled in or recently completed a degree in Business Administration Office Management or a related field
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office Suite (Outlook Word Excel)
- A proactive and adaptable approach to problemsolving
- Attention to detail and a commitment to maintaining high standards
- Ability to work independently and as part of a team
Benefits
- Annual salary review and annual bonus
- Work anniversaries: financial compensation for years of employment and paid time off (according to the number of years of employment)
- Referral program (from 500 up to 3000 CHF)
- Pension (SWISS LIFE): Attractive pension fund package with coverage beyond the statutory requirements
- Sick day insurance: up to 730 days of salary coverage in the event of sickness
- Vacation: 5 weeks vacation 2 compensation days
- Parenthood: 16 weeks maternity leave 3 weeks paternity leave flexible return policy
- Wedding day: 2 days off for your own wedding or 1 day off for a relatives wedding
- Flexible working hours
- Openness for parttime hours (50100% working time)
- Home office
- Openness for unpaid leave
- Further education: Optoacademy
- Ski day Bike2Work Friday beer Optorocket Float to work
- Great place to work activities (coffee/tea for free various activities during the year)
- Sports activities: Optogym
- Birthday vouchers employee discounts
- Flu vaccine
If you are enthusiastic about office management and eager to gain valuable experience in a growing company we would love to hear from you! Please submit your resume now.
Please note that we DO NOT engage with personal agencies for this position.