HR Coordinator

Employment Type:

Contract

City:

Santa Clara CA (Hybrid)

Dept transitioning to become more automated:

• • Up until now theyve been very customer focused hand holding answer questions new hires
  • Current hr coord will move to more back end HR
• Length: likely 69 mos. No conversion. Just help during the transition
• Helping with Auditing tasks for HRIS. Not super complicated
• EXPERIENCE:
  • 3 years ideal
  • FMLA very helpful.
  • ADP helpful but not required. As long as theyre open to learning
  • HRCI California certifications helpful but not required. Degree in HR helpful.
• 12x per week in the Mountain View office. They typically onboard on Mondays so that would be a typical day in the office.
• Start ASAP
• IV process: talk to 2 ppl on team then Gayle final (all virtual)
• Industry: tech is helpful prefers not Rivian because of culture
• No visa restrictions but must speak/write strong English

HYBRID ROLE
LOCATION : CARIAD Inc. 450 National Ave Mountain View CA 94043

The HR Coordinator provides general support to the HR team. In addition the HR Coordinator will manage the onboarding of new fulltime hires (including New Hire Orientation) employees LOA requests assist with preparation of data for annual HR processes (e.g. performance management) internal auditing of HR system and other ad hoc requests. The HR Coordinator is also the first point of contact for general employee questions and manages HR mailbox.

General Skills
Data analysis skills
Project & process management skills
Ability to identify and incorporate opportunities for process improvement
Strong oral and written communication
Ability to collaborate and work crossfunctionally
High level of discretion and protection of personal data
Customer oriented
Task oriented
Sense of urgency while maintaining attention to detail
Stress tolerance/Succeed in a fastpaced environment
Selfmotivated/Ambitious
Being open minded and willing to adapt
Accepts and supports change

Required Skills
*Experience with administering the FMLA process
*Understanding of federal/state employment/labor law
*Proficient in Microsoft Office (PowerPoint Word Excel Outlook

Desired
HRIS systems
ADP Workforce Now experience
Human Resources general policies and practices

HR Operations Support
Onboarding
o Prepare new hires for Day 1 with welcome kits and onboarding materials
o Schedule and conduct New Hire Orientation
Manages and tracks administration of leave of absence and disability process including workers compensation
o Assist with leave of absence process communications to individual employees including FMLA and salary protection benefits
o Works with Lincoln Financial on Intermittent and Continuous leaves
o Notify Managers of leave status
o Provide instruction to employees on leave tracking requirements
o Monitor employee leave status notify payroll of status and update HRIS
o Process leave of absence paperwork and forward to third party administrator
Data Management
o Update and organize team folders/files/archives
o Creates and maintains employee personnel files/efiles including I9 records
o Conducts annual audits (compliance/HRIS/etc.)
HR Team and Employee Support
o Monitor and respond to HR Mailbox emails chats etc.
o Provides additional administrative support to HR team as requested
o Prepare meeting materials including All Hands Town Hall

Must be willing to work additional hours during busy times of year