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You will be updated with latest job alerts via emailTERMS OF REFERENCE PROCUREMENT OF SERVICES
THE HOUSE OF INTEGRITY
LOCAL GOVERNANCE COORDINATOR
1. PROJECT DESCRIPTION
Overall Project Goal: Public Servants and Local SelfGovernance representatives develop and implement efficient policies especially in the sphere of recovery and reconstruction based on the principles of integrity and transparency and international anti standards. For this hybrid education opportunities research toolsets and the community of practice provided by the HOUSE OF INTEGRITY will serve as a supportive power.
Project SubObjectives: HI real infrastructure development e.g. space for online and offline learning in Kyiv city;
Develop the educational system by means of the creation of an accessible bank of existing knowledge development opportunities as well as crafting new education services e.g. thematic courses and pieces of training;
1 Build and enhance the community of practice introducing crossregional and international bridges to support people knowledge sharing and overall success of integrity effort.
2 To contribute to the success of the described endeavours RMTeam is looking for a dedicated professional for the role of Local Governance Coordinator for a 3 monthslong contract with the possibility of extension. The role is parttime and predominantly Kyivbased with occasional travel to the regions of Ukraine.
2. FUNCTIONAL SCOPE OF THE ROLE
Establish and maintain communication with target hromadas (local authorities municipalities active civil society) with an aim of integration of their needs into the project overall logic frame (KPIs and priorities);
Organise and coordinate strategic development sessions with target hromadas ensuring inclusiveness and innovative approach (i.e. strategic planning setup of ultimate outcomes proper local stakeholders engagement);
Provide consultations on integration of anti and integrity priorities into the strategic development framework on a rolling basis depending on the request of target hromadas;
Ensuring proper reporting and monitoring over the conducted activities with target hromadas contributing to the project logic frame (KPIs and priorities);
Provide operational support to the project team consuming no more than 20% of the business time on a monthly basis.
At least 10 hromadas are engaged as target ones and cooperation is established (local authorities municipalities active civil society);
At least 5 strategic development sessions with target hromadas ensuring inclusiveness and innovative approach are conducted (i.e. strategic planning setup of ultimate outcomes proper local stakeholders engagement);
Consultations on integration of anti and integrity priorities into the strategic development framework on a rolling basis are provided depending on the request of target hromadas;
On a monthly basis the proper reporting and monitoring over the conducted activities with target hromadas contributing to the project logic frame is ensured (KPIs and priorities);
Not more than 20% of workload is dedicated to the operational support for the project team on a monthly basis.
4. LEVEL OF EFFORT
5. PROCUREMENT PROCEDURE
Most recent Curriculum Vitae (CV) highlighting qualifications required for the role;
Financial Offer based on the requested level of effort (section 10 of these Terms of Reference) for each deliverable in a format as provided below (Table 10A);
Two Reference Contacts of your previous supervisors / clients who would be ready to highlight your qualifications and skills necessary for this role in an arbitrary form;
Confirmation of your educational level (scans of diplomas relevant to this role);
Indicated start date of the delivery of services.
6. MONITORING/REPORTING REQUIREMENTS
Upon completion of all tasks the Coordinatortant shall submit a Final Report that includes a complete description of all the tasks performed and the outputs achieved. The Final report shall be submitted to RMTeam no later than 30 October 2024 or as indicated in the relevant contract.
All reports should be transmitted to RMTeam electronically (formats of docx xlsx pptx pdf or others specified in the Deliverables section above) on the electronic source or in the form of electronic communication with the attached final product in the Ukrainian and / or English languages. No report or document should be published or distributed to third parties without RMTeam approval.
RMTeam will be the main authority to control the quality of work results and assess the Coordinator s performance during the assignment. The Coordinator shall comply with the RMTeam quality assurance system and provide the necessary inputs according to a preliminary determined schedule or as soon as possible (within a reasonable period of time).
In particular the payment schedule will be as follows:
Deliverable 1 30%
Deliverable 2 30%
Deliverable 3 10%
Deliverable 4 10%
Deliverable 5 20%
7. EVALUATION CRITERIA
At the Second Stage the Financial Offers of all offerors who have attained minimum 51% score (51 points) in the profile evaluation shall be reviewed.
The overall evaluation shall result from a cumulative analysis under which the profile and financial aspects will have preassigned weights on 70% and 30% of the overall score respectively. The lowest cost financial offer (out of technically compliant) will be selected as a baseline and allocated the maximum number of points obtainable for the financial part (i.e. 30). All other financial offers will receive a number of points inversely proportional to their quoted price; e.g. 30 points x lowest price / quoted price.
The winning proposal shall be the one with the highest number of points after the points obtained in both profile and financial evaluations respectively are added up. The contract will be awarded to the bidder who had submitted the winning proposal.
8. QUALIFICATIONS SKILLS AND EDUCATION
University degree or equivalent in Public Administration Economics Education or another relevant field is required;
At least 5 years of professional experience developing and conduction capacity development and / or professional educational programmes in Ukraine;
Positive experience working in the public sector in Ukraine is mandatory;
Proven experience in managing complex projects at the local / regional and national levels in Ukraine specifically aimed at enhancement of integrity environment institutional development and strategic planning;
Proven experience in coordinating and conducting public consultations and stakeholders meetings around important policy issues at the local / regional level in Ukraine;
Proficient Ukrainian and strong knowledge of English (at least B1 level) language is required.
9. FINANCIAL OFFER:
Payments will be made in tranches as described in the section Requirements for monitoring/reporting .
The Financial Offer must provide a detailed cost breakdown for anticipated intellectual services and separate figures for each functional grouping or category. Any estimates for costreimbursable items such as travel accommodation security / insurance will be discussed and covered separately (therefore should not be a part of this Financial
proposal). The cost of works will remain unchanged for the entire period of the contract.
9A. Cost Breakdown per Deliverables (Take this form for your Financial Offer)
10. IN CASE YOUR CANDIDACY IS SUCCESSFUL
After the completion of the selection process the service contract will be awarded not later than in 3 business days from the moment of confirmation of the winning applicants availability.
11. MODALITY OF CONTRACTING
Full Time