Office Manager

Destinus is an aerospace technology company founded under the belief that in the future distance shouldnt matter at all. We are therefore building the nearspace vehicle and the associated infrastructure. Moving at the border of Space our hydrogenpowered vehicles are ten times faster than conventional aircraft providing the justintime backbone for logistics ecommerce and supply chain companies who cant wait. We define a new class of fast: our mission is to bring instantly your stuff to the other part of the world and we mean it literally.

We have a new opportunity for an Office Manager to join our team. You will serve as the frontline representative of our company responsible for managing all aspects of reception duties with a focus on providing exceptional service to both internal stakeholders and external visitors. Your primary duties will include handling internal and external visits managing agendas coordinating travel arrangements and overseeing shipments.

Tasks

• Daily office opening and inventory review. Handle stationery and grocery purchases.
• Greet and welcome visitors in a professional and courteous manner.
• Manage incoming calls emails and correspondence promptly and efficiently.
• Maintain the reception areas cleanliness and tidiness.
• Coordinate and schedule internal and external meetings conferences and appointments.
• Prepare meeting agendas and ensure necessary materials are available.
• Assist with travel arrangements for employees including booking flights hotels and transportation.
• Manage weekly and monthly internal activities and events with the HR department (birthdays lunch breakfast special occasions).
• Coordinate shipments and deliveries ensuring timely receipt filing and distribution of packages.
• Collaborate closely with other departments to ensure smooth operations.
• Maintain an organized system for visitor signins and badge distribution.
• Ensure compliance with security protocols and confidentiality guidelines.
• Respond promptly to inquiries and provide accurate information to visitors and employees.
• Remain adaptable and proactive in managing unexpected situations and challenges.
• Work efficiently under pressure and prioritize tasks effectively.
• Demonstrate a high level of ownership and initiative in executing job responsibilities.

Requirements

• Fluent in English. French or German are highly valued.
• Minimum 1 year of experience in a receptionist or administrative role.
• Exceptional interpersonal and communication skills.
• Detailoriented with strong organizational abilities.
• Assertive and quickthinking able to resolve issues promptly.
• Customerfocused with a proactive and problemsolving mindset.
• Highly adaptable to changing priorities and dynamic work environments.
• Ability to work independently and collaboratively as part of a team.
• Proficient in Microsoft Office Suite and office equipment operation.
• Professional demeanour and appearance.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Destinus is an equalopportunity employer: we value diversity in our companies and our teams. We do not discriminate based on age race religion colour country of origin gender sexual orientation or disability status