Executive Administrative Assistant Job ID DTC1JP

This role is CTH.

HM is open to all DTCC locations (i.e. Dallas Tampa Jersey City) but his preference will be candidates who are local to Tampa FL location.

The Executive Assistant (EA) enables the teams achievement of their strategic priorities by providing general administrative and secretarial support project management analytics and coordination across business lines to the Site Lead and site leadership. This requires good judgement strong interpersonal organizational and time management skills as well as a strong attention to detail and a high level of accuracy. The EA will regularly work with partners other department leaders business leaders and colleagues across the firm. The EA must be personable professional flexible and able to maintain a high degree of confidentiality.

Your Primary Responsibilities:

Support Executive by handling daytoday matters including but not limited to preparing and coordinating communications taking meeting minutes complex calendar management meeting logistics for internal and external appointments travel arrangements expense reporting facilitating changes to daily events as necessary tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports.

Proficiency with Word Excel and PowerPoint to create edit format and proofread letters presentations surveys emails reports and other documents as necessary. Use of Excel for reporting and analytics.

Develop and maintain working relationships with other departments.

Coordinating global meetings such as Town Hall meetings involving all stages of planning and execution including logistics (whether in person via telepresence or conference calls) document and agenda preparation conference rooms AV needs mitigating issues and partnering with various departments to bring together bestinclass execution of events while collaborating on and giving to developing overall event experience.

Participate in special projects and other duties as assigned.

Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; raises appropriately.

Qualifications

Experience supporting CSuite executive(s) and/or senior management in a fast pace midtolarge sized legal or other professional services organization.

Strong proficiency with Microsoft Office skills

Strong written and verbal communication skills

Looking for a selfstarter who can selfinitiate tasks and follow through

Ability to work seamlessly in a virtual environment and across globally distributed teams.

,C-Suite executive(s) and/or senior management in a fast pace, mid-to-large sized legal or other professional services organization