Accounting Specialist

Position Description:

The Accounting Specialist AP/AR manages the accounts payable and accounts receivable functions. This position will perform various accounting tasks to ensure the companys financial operations run smoothly and efficiently. The accounting specialist will report to the Office Manager. This role requires strong organizational skills attention to detail and the ability to work independently as well as part of a team.

Key Responsibilities:

Accounts Payable:

• Setup new vendors in the accounting software.
• Review and process invoices ensuring accurate coding appropriate approvals and timely payment.
• Prepare the weekly check run and process electronic ACH payments.
• Maintain positive communications with vendors and respond to inquiries promptly.
• Manage the annual preparation and reporting for all 1099 forms.

Accounts Receivable:

• Prepare process and manage invoices to ensure timely and accurate collections.
• Monitor customer account details for nonpayment delayed payment or other irregularities.
• Investigate and resolve customer queries.

General Ledger / Financial Reporting:

• Reconcile AP/AR transactions and statements to resolve discrepancies and ensure accuracy and completeness of financial records.
• Assist in maintaining the general ledger including journal entries reconciliations and monthend/yearend closing activities.
• Assist in the preparation of various financial reports for management.
• Ensure compliance with accounting standards company policies/procedures and relevant regulations.

Data Management / Record Keeping:

• Maintain accurate and uptodate financial records and documentation with an emphasis on data integrity and confidentiality.
• File and organize invoices payments and other financial documents.

Other Duties:

• Assist with special projects and perform other duties as assigned by the supervisor.

Required Knowledge Skills & Abilities:

• Demonstrated ability to work independently
• Strong organizational skills and attention to detail with the ability to multitask
• Excellent communication and interpersonal skills
• Ability to handle confidential information responsibly
• Have a valid drivers license
• Bilingual preferred but not required

Education & Experience:

• High school diploma or equivalent required
• Minimum of 3 years experience in accounts payable and accounts receivable
• Familiarity with accounting systems and spreadsheet applications (Microsoft Excel and/or Google Docs)
• Farm accounting experience is highly preferred but not required

Remote Work :

No