Administrative Assistant

The Arc of Central Alabama is an organization that provides a full range of services for children and adults with intellectual and developmental disabilities. The Arc is looking for an initiativetaking technology savvy meticulous individual to join our Employment Services team. They will provide administrative support for employment transition and career programming and will have a broad and varied role with tasks being allocated by multiple people at a variety of levels across the division. Overall responsibilities include:

RESPONSIBILITIES AND DUTIES:

• Prepare and Schedule meetings in person and virtually.

• Assist with billing function as needed by VP to ADRS/DMH.

• Manage contact information need by the department and deliver communications.

• Submit monthly progress reports to partnering agencies.

• Update monthly authorizations for services.

• Organizing division schedules events and files with a system that is user friendly to everyone.

• Assist with Summer JETS intake process scheduling and time keeping of participants in program

• Coteach/Teach DSP orientation

• Ordering supplies/Manage purchases for school needs

• Perform other duties as assigned as needed by leadership.

Qualifications:

• Understands of clerical procedures and systems such as recordkeeping and filing

• Demonstrates ability to work independently and take initiative within the scope of work.

• Ability to communicate effectively with peers and leadership orally and in writing.

• Demonstrates working knowledge of the Microsoft Office Software Suite.

• Meticulous and thorough

• Ability to anticipate the needs of the department and complete tasks without needing to be asked.

• Manages time efficiently and prioritizes tasks while maintaining quality standards

• Possesses good judgment and ability to make good decisions.

• Ability to work independently and in a team environment

• Initiativetaking analytical person

• Displays a professional attitude and demeanor.

EXPERIENCE: 3 year(s) of administrative experience in the mental health field preferred

• High School Diploma or Equivalent is required

• BS or BA degree in business office administration or related field is preferred

ADDITIONAL REQUIREMENTS: Must clear all background checks and prehire testing.

Remote Work :

No