Title: Compliance Coordinator (aka ASA of Compliance)
Department: Tennessee Corrections Institute (TCI) Training Division
Job Overview: Join our dynamic team as an Administrative Services Assistant of Compliance (aka Compliance Coordinator) where you will play a crucial role in ensuring the training compliance of correctional officers across Tennessee. This position demands a meticulous and analytical professional capable of managing data auditing training records and providing executive support.
Responsibilities:
- Utilize the TCI Learning Management System (LMS) to mine and analyze data ensuring all officers meet staterequired training standards.
- Conduct audits of customersubmitted information for accuracy and completeness ensuring compliance with state minimum training requirements.
- Assist in managing projects related to staff training and development coordinating closely with the Training Division.
- Perform quality assurance checks to maintain high standards in training delivery and documentation.
- Act as an executive assistant to the Director of Training and Executive Director managing schedules communications and other critical administrative tasks.
- Monitor and report on staff development including tracking hours of selfdevelopment activities.
- Produce detailed reports and analyses related to training compliance and effectiveness.
- Monitor report on and track trends in quality assurance measures within the LMS to ensure continuous improvement and compliance.
- Create and implement new quality assurance measures to effectively assess and report on the success of specialized and major training events.
Qualifications:
- Bachelors degree in Business Administration Data Analysis Criminal Justice or a related field is preferred.
- Proven experience in data analysis project management and administrative support.
- Strong proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook).
- Excellent organizational and time management skills to meet strict deadlines.
- Superior communication and interpersonal skills to effectively collaborate with internal and external stakeholders.
- Previous experience working in a compliance role within a regulatory or training environment is highly advantageous.
Job Type: Full Time
Expected Hours: 40 per week
Benefits: Flexible schedule
Schedule: 8hour shift
Location Preferences:
- Candidates should ideally be within commuting distance of Nashville TN Jackson TN or Clinton TN.
Work Location:
- This position offers a mix of remote work and onsite responsibilities. The incumbent may need to report in person to designated locations as required.
Agency Home Office: Nashville Tennessee
| Onboarding Requirements to Complete Upon Acceptance | |
| Onboarding Requirements | Identogo Fingerprinting: - Please find instructions on the Files and Documents section of your dashboard or here
Infocubic Background Verifications: 1) TN Package with TN Counties - Global Monitor Check
- US Criminal Record Locator w/ Alias
- Federal Criminal History (7 years)
- County Criminal History (7 years)
- National Sex Offender Registry
2) 12panel drug screen | |
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| Type | | Category | | Qualification | | Description | | Competency | | Required | | |
| Skills | | Others | | Administative Assistant | | | | Proficient (46 Years) | | Yes | |
| Software | | Others | | Adobe Acrobat | | | | Proficient (46 Years) | | Yes | |
| Skills | | Others | | Appointment Setting | | | | Novice (13 Years) | | No | |
| Skills | | Others | | Correspondence Email | | | | Proficient (46 Years) | | Yes | |
| Skills | | Others | | Correspondence General | | | | Proficient (46 Years) | | Yes | |
| Skills | | Others | | Customer Service | | | | Advanced (79 Years) | | Yes | |
| Skills | | Others | | Customer Service Skills | | | | Proficient (46 Years) | | Yes | |
| Skills | | Others | | Data Entry | | | | Advanced (79 Years) | | Yes | |
| Skills | | Others | | Emailing | | | | Advanced (79 Years) | | Yes | |
| Skills | | Others | | Executive Experience | | | | Proficient (46 Years) | | No | |
| Skills | | Others | | Filing | | | | Proficient (46 Years) | | Yes | |
| Software | | Others | | Internet | | | | Proficient (46 Years) | | Yes | |
| Software | | Others | | Microsoft Excel | | | | Advanced (79 Years) | | Yes | |
| Software | | Others | | Microsoft Word | | | | Proficient (46 Years) | | Yes | |
| Skills | | Others | | Travel Arrangements | | | | Proficient (46 Years) | | No | |
| Skills | | Others | | Typing | | | | Advanced (79 Years) | | Yes | |
| Skills | | Others | | Verbal Communication | | | | Proficient (46 Years) | | Yes | |