Administrative Assistant III N-24-46

The International Potato Center (CIP) is looking for one (1) dynamic Administrative Assistants III with excellent organizational skills to support the Department operation. this position has to assist and support the Science Leader/Manager/Supervisor and team members in a wide range of administrative financial and general support duties of a highly responsible and confidential nature to guarantee smooth flow and effectiveness of Program/ Department s operations.

Key responsibilities:

General administrative duties including writing and editing correspondence answering phone calls filing and processing travel logistics and expense reports.

Knowledge of travel planning logistics (ticket visas hotel transfers liquidation of expenses)

Arrange national and international trips and provide assistance to ensure all the arrangements (travel visas and lodging) and travel matters are being followed correctly and aligned to operational policies.

Use of CIP s internal system to process requisitions in general and payment of invoices on a regular and timely basis.

Arrange local parcel requests within Peru.

Support reviewing service reports from institutional providers and arrange payment.

Coordinate all kinds of transportation needs: deliver or collect electronic equipment or transport materials to experimental stations.

Comply with national and international health

Requirements

What are we looking for

Technical degree in secretarial administration.

At least three years of experience in a similar position.

Excellent skills in handling office technology and software applications.

Outstanding writing and reporting skills.

Ability to organize department activities and processes.

Advanced written and oral communication skills in English.

Benefits

What are we offering

Excellent working environment.

Work in an equal and diverse workplace.

Why should you consider this opportunity

CIP is a global and reputable international organization that has a strong stateoftheart R&D background.

CIP is dedicated to achieving food security improving nutrition and wellbeing and gender equity for poor people in roots tubers farming and food systems in the developing world.

CIP is a member of the CGIAR a global partnership that unites international organizations engaged in research about food security. CGIAR research aims to reduce rural poverty increase food security improve human health and nutrition and sustainable management of natural resources.

General administrative duties including writing and editing correspondence, answering phone calls, filing and processing travel logistics and expense reports. Knowledge of travel planning logistics (ticket, visas, hotel, transfers, liquidation of expenses) Arrange national and international trips and provide assistance to ensure all the arrangements (travel, visas and lodging) and travel matters are being followed correctly and aligned to operational policies. Use of CIP s internal system to process requisitions in general and payment of invoices on a regular and timely basis. Arrange local parcel requests within Peru. Support reviewing service reports from institutional providers and arrange payment. Coordinate all kinds of transportation needs: deliver or collect electronic equipment or transport materials to experimental stations. Comply with national and international health and safety laws, regulations and standards.