Accounts Payable Specialist

Job Summary: The Accounts Payable Specialist is responsible for managing and processing all invoices received for payment and undertaking the payment of all creditors in an accurate efficient and timely manner. This role ensures that the companys financial obligations are met promptly and efficiently while maintaining accurate financial records.

Key Responsibilities:

1. Invoice Processing:
   • Receive review and verify invoices for accuracy and completeness.
   • Match invoices to purchase orders and receiving documents.
   • Code invoices with appropriate account numbers and job codes.
   • Enter invoices into the accounting system.
2. Payment Processing:
   • Prepare and process electronic transfers and payments.
   • Print and distribute checks.
   • Monitor payment schedules and ensure timely payments to vendors.
   • Take advantage of available discounts for prompt payment.
3. Reconciliation:
   • Reconcile processed work by verifying entries and comparing system reports to balances.
   • Reconcile vendor statements to ensure accounts are current and accurate.
   • Investigate and resolve discrepancies and issues with vendors.
4. Record Keeping:
   • Maintain accurate historical records and ensure documentation is properly filed.
   • Assist with monthend closing by preparing and maintaining account reconciliations.
   • Support internal and external audits by providing supporting documentation and explanations.
5. Vendor Relations:
   • Communicate with vendors regarding billing issues payment inquiries and other related matters.
   • Maintain positive vendor relationships through effective communication and prompt issue resolution.
6. Compliance and Procedures:
   • Ensure compliance with company policies procedures and regulations.
   • Assist in the development and implementation of accounts payable policies and procedures.
   • Stay updated with industry best practices and regulatory changes.

Qualifications:

• Education: High school diploma or equivalent; Associates or Bachelors degree in Accounting Finance or a related field preferred.
• Experience: Minimum of 23 years of experience in accounts payable or a related field.

Remote Work :

No