Executive Personal Assistant

• Support the CEO primarily and provide additional support to executive team members as directed to ensure that company goals and objectives are accomplished and that operations run efficiently
  
• Maintain and refine internal processes that support highranking executives companywide and coordinate internal and external resources to expedite workflows
  
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
  
• Plan and orchestrate work to ensure that senior executives priorities are met organizational goals are achieved and best practices are upheld
  
• Manage administrative work for the leadership team such as processing expenses and booking flights as well as managing diaries etc.
  

• Manage professional and personal scheduling for CEO including agendas mail email phone calls client management and other company logistics
  
• Coordinate complex scheduling and calendar management as well as content and flow of information to senior executives
  
• Manage senior executives travel logistics and activities including accommodations transportation and meals
  
• Provide administrative and office support such as typing dictation spreadsheet creation faxing and maintenance of filing system and contacts database
  
• Maintain professionalism and strict confidentiality with all materials
  Organize team communications and plan events both internal and offsite

Requirements

Required skills and qualifications

• Four or more years of experience in an administrative role reporting directly to upper management
  
• Excellent written and verbal communication skills
  
• Strong timemanagement skills and an ability to organize and coordinate multiple concurrent projects
  
• Proficiency with office productivity tools and an aptitude for learning new software and systems
  
• Flexible team player willing to adapt to changes and unafraid of challenges
  
• Ability to maintain confidentiality of information related to the company and its employees
  

Preferred skills and qualifications

• Experience in overseeing budgets and expenses
  Experience in developing internal processes and filing systems

Benefits