PMO Analyst

Role: PMO Analyst

Duration: 5 to 6 months

Client Location: Manhattan Beach CA

Essential Job Responsibilities

Propose and implement solutions that continually improve the portfolio framework and the endtoend processes (demand project change requests issue escalation completion benefits realization)

Refine the demand intake process and continue building it into our PPM system (SmartSheet) to improve request tracking and enable efficient workflows

Build portfolio reports and dashboards for executive level visibility considering diverse stakeholders

Configure and administer our portfolio management tool (SmartSheet) while also ensuring data consistency and availability in the portfolio

Analyze portfolio data and provide thought leadership on trends reports and dashboards

Content spar with SMEs and project teams on decisionmaking artefacts and investment requests

Participate in and support preparations for meetings/summits that manage resourcing and other interdependencies within the portfolio

Prepare Portfolio Board (and similar) presentations and facilitate meetings

Identify where collisions are likely to occur and propose options for preventing or mitigating them.

Actively champion and communicate about portfolio management best practices and processes to support divisionwide learning leveraging multiple communication channels and modalities to consolidate that learning

Job Requirements

1 year SmartSheet configuration experience; or same experience with other PPM tools and be ready to fasttrack on

SmartSheet learning paths and certification

Good planning skills and ability to handle multiple assignments at the same time

35 years PMO or portfolio experience in either IT or a Business function (Product Sales HR etc.)

Familiarity with project management methodologies including Waterfall & Agile (Kanban or Scrum); handson project

management experience and certification are a plus

Financial savviness and experience weighing investment decision criteria

Key Attributes

Developing executive presence and business acumen

Building confidence to openly challenge business cases and points of view with the intention of producing stronger results

Strong communication skills with an ability to discuss or translate technical issues for nontechnical audiences

Strong presentation and meeting management skills

Strong partnering skills and ability to quickly build trust and maintain working relationships

Anticipates issues what needs to be done and takes initiative to resolve

Ability to work independently and as part of a team

Systems thinking approach to problemsolving

Strong analytical skills and an ability to listen to what is and isnt being said

Ability to handle multiple projects and priorities and be able to recommend prioritization options when there are competing activities

Thrives in the face of ambiguity where taking initiative and action are paramount

Favors continuous improvement over big bang solutions

Attention to detail in a function where there can be lots of moving pieces

Technical Skills

Previous use of a project or portfolio management tool especially SmartSheet

Experience with all Microsoft Office products especially Excel

Project Management certification a plus

Change management a plus

Any revenue generating experience a plus