Executive Assistant

Executive Assistant to the CFO New York NY

Job Description

• Support Treasury function by ensuring the company funding memo documentation process is compliant with all internal protocols
• Maintain all cash wire payment and funding logs in Microsoft Excel (daily as cash activity occurs)
• Confirm 100% of all new wire instructions are validated by verbal phone confirmation with appropriate vendors
• After all investment fundings obtain confirmation from all joint venture partners that all third parties have funded their capital call obligations
• Assist head of tax compliance with all tax payments and filings throughout the year.
• Ensure tax remains coordinated with the Treasury to make all quarterly tax payments
• Process and mail all tax returns that require physical mail with appropriate certified return receipts for all companyrelated vehicles
• Manage all document support for proof of mailings
• Save down bank statements monthly as part of books and records support
• Track receipt of periodic financial statement reporting for all JVlevel entities
• Save down all funding memos and other appropriate records in compliance with company’s books and records policies and confirm all archived files have been shared with the Fund Administrator
• Calendar management – arrange meetings calls and video conferencing with platforms such as Zoom and Microsoft Teams for team members
• Coordinate travel requirements in accordance with company policies
• Prepare expense reports (Concur) for team members (primarily CFO)
• Coordination of office events such as office lunch meetings and outings as needed
• Work with third parties and JV venture partners to obtain supporting documentation
• Assist in special projects

Qualifications

• 5 years of applicable executive administrative support experience working in financial services preferably with exposure to Treasury Tax or Finance functions.
• Exceptionally wellorganized selfstarter with timemanagement skills and the ability to manage multiple priorities and work effectively under pressure
• Focused on the implementation and maintenance of defined process flows for the execution of critical tasks
• Proficient in Microsoft Office particularly Word Excel and PowerPoint to collate manage process and present data and information