Executive Assistant AU Client Dayshift
Posted on :
05-07-2024
Employer Active
1 Vacancy
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Jobs by Experience
3years
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
05-07-2024
Job Description
About the Role:
We are looking for a highly organized and proactive Executive Assistant to manage various administrative tasks support executive operations and enhance overall productivity. The ideal candidate will have a strong background in administrative support excellent communication skills and the ability to handle a dynamic work environment.
Job Responsibilities:
- Inbox Management: Manage the executive s inbox prioritize emails and assist in drafting and replying to correspondence.
- Meeting Coordination: Schedule organize and manage meetings including preparing agendas taking minutes and ensuring followup on action items.
- Daily Schedule Management: Oversee and manage the executive s daily schedule ensuring efficient time management and prioritization of tasks.
- Report Review: Review incoming reports and summarize key points for the executive.
- Research: Conduct research on various topics as required providing concise and relevant information to assist in decisionmaking.
- Travel Arrangements: Coordinate travel plans including booking flights accommodations and transportation.
- Report and Presentation Production: Prepare and produce highquality reports and presentations.
- Customer Reporting: Prepare monthly customer reports ensuring accuracy and timeliness.
- Marketing Support: Assist with the development and execution of marketing plans.
- Typing and Documentation: Type documents at a speed of at least 80 words per minute ensuring accuracy and attention to detail.
- General Administrative Support: Provide comprehensive administrative support including filing document management and other tasks as needed.
Requirements
- Bachelors degree in Business Administration or related field preferred.
- At least 3 years of proven experience as an Executive Assistant or similar administrative role; experience in the Australian IT/MSP industry is a plus.
- Exceptional organizational and timemanagement skills.
- Strong proficiency in MS Office (Word Excel PowerPoint Outlook) and virtual meeting platforms (Zoom Teams etc.).
- Ability to type at least 80 words per minute with a high degree of accuracy.
- Excellent verbal and written communication skills.
- Ability to maintain a high level of integrity and discretion in handling confidential information.
- Strong problemsolving skills and the ability to prioritize tasks.
Additional Job Details:
Setup and Location: Officebased/Remote (Ortigas Alabang Pampanga or Cebu)
Work Schedule: 8:30 17:30 (AU Time) 6:30 15:30 (PH Time)
Employment Type: Fulltime
All interviews and other hiring requirements are done virtually or through video calls or emails.
Requirements/Skills needed: At least 2+ years of relevant experience as a Virtual Assistant, Offshore Admin Assistant, or any similar roles. Have experience overseeing business from a high level, acting as a liaison to the Executive with involvement/insight on the activities within each department. Intermediate knowledge in Microsoft Excel is a must. Experience in RedHat and ListOnce is desirable. Proactive and has the initiative to ask questions. Naturally organized with hands-on experience with project management tools. Excellent at creating reports that are straightforward and easy to understand. Excellent interpersonal skills; able to get along with a team and work with diverse groups. Active and clear communicator to make sure project stakeholders are always in the loop. Effective communicator to make sure people know what you mean and avoid loss of time through miscommunications. Advanced skill set in time management and task prioritization. Enthusiastic and proactive approach with strong attention to detail. Ability to complete a high volume of tasks independently with little or no supervision. Additional Job Details: Set-up and Location: Office-based setup (Ortigas, Pasig City or Muntinlupa City or Angeles, Pampanga or Cebu City) Work Schedule: 9:00 AM-6:00 PM (AEST) | 6:00 AM-3:00 PM (PH Time) Employment Type: Full-time
Employment Type
Full Time
Key Skills
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