Office Manager

About HIVED

At HIVED were steamrolling forward as one of Europes fastest growing startups and our momentum shows no signs of slowing.

Based in London we are a climate and logistics startup building the first sustainable parcel delivery network at scale powered by a 100% electric fleet. In an evergrowing industry where unreliable service has long been the norm HIVED has been built from the groundup to meet the demands of modern consumers and disrupt parcel delivery.

A tech company at heart our talent and technology is laserfocused on delivering the best possible delivery experience for endcustomers and meeting the needs of our retail partners. From our drivers to our data engineers we are constantly working to improve this customer experience that makes us deliver better.

Already trusted by leading international brands such as Zara Uniqlo ASOS Nespresso and more we are solidifying our position as the leaders in Europe to tackle this growing market.

Our tightknit team is made up of exRevolut Bain HelloFresh ASOS Apple and Google employees and we are backed by some of Europes leading investors and VCs in climatetech logistics and mobility including Planet A Ventures Maersk Growth Pale Blue Dot VC Eka Ventures and the British government. Were passionate about driving innovation and redefining the future of delivery.

Role Overview

The Office Manager will be responsible for ensuring the efficient and effective management of both the Shoreditch office and our North Woolwich Depot. This role involves overseeing administrative tasks coordinating between locations and supporting various departments to ensure operational excellence. The ideal candidate will be a detailoriented multitasking professional with strong communication and problemsolving skills thriving in a dynamic and fastpaced environment. They should have at least 23 years of experience in office management within a busy environment. They should be flexible and able to adapt to changing priorities and deadlines. Ideally they possess friendly and approachable demeanour making the office and the depot a welcoming environment for all employees and visitors.

This role is primarily inperson and the candidate must be willing to travel in between the two locations on a weekly basis.

Responsibilities

Office and Depot Management:

• Ensure smooth daytoday operations at both the Shoreditch office and the North Woolwich depot
• Manage office supplies inventory and procurement as well as equipment for both sites
• Be the point of contact and liaise with facility management and service providers for maintenance and repairs as needed

Coordination and Communication:

• Play a key role in employee onboarding including welcoming new hires managing building access preparing merchandise and tech equipments
• Serve as a point of contact between the Shoreditch office and the North Woolwich depot
• Organise and coordinate company events team lunches onsite customer meetings

Administrative Support:

• Provide administrative support to all departments as required by the executive team
• Arrange travels and accommodation for executives
• Handle outgoing mail and packages
• Assist with diverse projects and initiatives such as office redesigns and environmental certification schemes

Financial Administration:

• Handle invoicing billing and petty cash management for assigned cost centres
• Manage office expenses and ensure costeffectiveness

How we reward our team

• Dynamic working environment with a diverse and driven team
• Huge opportunity for learning in a high growth environment with progression opportunities based on success in the role
• Subsidised comprehensive Private Medical Insurance with AXA including dental and vision
• 25 days of holiday allowance plus public holidays
• Wellbeing initiatives including three wellbeing days in addition to holiday allowance
• Weekly team lunch and regular company socials
• Enhanced maternity/paternity/adoption policy

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