Executive Assistant

Paymentology is the first truly global issuerprocessor giving banks and fintechs the technology team and experience to rapidly issue and process Mastercard Visa and UnionPay cards across more than 50 countries at scale.

Our advanced multicloud platform offering both shared and dedicated processing instances vast global presence and richer realtime data set us apart as the leader in payments.

Paymentology is seeking a dynamic and highly organised Executive Assistant to deliver toptier support to our CEO Chief Revenue Officer (CRO) and Chied Operating Officer (COO). This role is key to ensuring the success of the executive team by managing busy diaries balancing multiple priorities and always being one step ahead.

The ideal candidate will thrive in a fastpaced environment possess excellent communication skills and demonstrate the ability to handle multiple tasks efficiently.

Join our team and be at the heart of our business providing essential support and making a significant impact on the success of our teams.

• Schedule Management: Maintain and organise the schedules of the CEO CRO and COO prioritising tasks and anticipatating schedule changes or conflicts.
• Administrative Support: Provide administrative assistance including handling correspondence managing expenses travel arrangements and preparing business reports. Participate in weekly management team calls and sales calls providing updates and contributing to discussions. Prepare agendas take meeting minutes and follow up on action items as needed. Assist CEO with personal tasks such as holiday bookings car reservations and other errands as needed.
• Monthly Reporting: Prepare and analyse monthly reports for business expenses office expenditures and reimbursement claims prividing insights and supporting decisionmaking processes.
• Project Management: Support project initiatives by managing contracts and collaborating with crossfunctional teams to ensure project milestones are met.
• Office Management Support: Oversee the smooth operation of the office environment such as handling officerelated inquiries managing access passes overseeing floor planning and office moves.

At Paymentology we value making a difference to the lives of the people who work for us and who live in the communities where we operate. You can look forward to working with a diverse global team where Paymentologists at all levels play an important part in our global mission to advance the world through payments and make a difference on a global scale.

Requirements :

What it takes to succeed:

• At least 5 years of handson experience in executive assistant and administrative roles with a focus on supporting Csuite executives or senior management.
• Experience in a fastpaced hightech company and/or financial services.
• Experience working with globally distributed teams and coordinating effectively across multiple time zones.
• Experience of board meeting preparation minutes and follow up.
• Exceptional organisational and timemanagement skills navigating complex schedules handling confidential information and effectively prioritising tasks.
• Meticulous attention to detail in all aspects of work including document preparation scheduling and data management.
• Proficiency in calendar management tools and MS Office Suite (Word Excel PowerPoint Outlook).
• Excellent communication skills both verbal and written coupled with the ability to build effective working relationships inside and outside of the team.
• Highly adaptable and capable of working well under pressure with a keen eye for detail and a commitment to delivering excellence.

Remote Work :

Yes

Employment Type :

Full time