Office Manager

Key Responsibilities:

• Welcome and assist visitors and clients inperson and over the phone delivering exceptional customer service.
• Direct phone calls to the correct individuals and promptly relay messages.
• Act as the point of contact for building management vendors and office facilities; coordinate fire drills and distribute buildingrelated communications.
• Oversee daily beverage services including stocking coffee tea and snacks in office kitchens.
• Maintain and service multifunction coffee machines; load and unload the dishwasher and hand wash delicate items as needed.
• Remind staff about personal items in the refrigerator and perform weekly cleanouts.
• Regularly inventory order and restock office and kitchen supplies.
• Ensure the office remains clean keep printers/copiers stocked and dispose of old print jobs.
• Manage lunch orders and deliveries; organize catering and event planning for both inoffice and external events.
• Provide a consistent and professional experience for all office visitors.
• Handle conference room scheduling and ensure rooms are set up and cleaned after meetings.
• Maintain and update the office phone list seating chart and floor plans.
• Manage keycard access and update vendor contacts and other officespecific databases.
• Coordinate shredding services and manage inhouse and offsite filing systems.
• Sort daily mail receive deliveries and manage shipping services (FedEx UPS USPS couriers).
• Assist with various projects and provide backup support to the administrative team.

Required Qualifications:

• Bachelors degree with 23 years of experience in a corporate or professional environment.
• Previous reception and administrative support experience preferred; professional appearance and demeanor.
• Excellent communication and customer service skills; ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office and willingness to learn new software platforms.
• Strong attention to detail time management and organizational skills.
• Ability to lift 1020 pounds and frequently move around the office.
• Capability to work both independently and collaboratively across different office locations.
• Selfstarter with the ability to anticipate office needs and follow through with minimal direction.

Preferred Qualifications:

• Experience managing conference room schedules.
• Familiarity with office inventory management and supply ordering.
• Basic event planning and coordination skills.
• Experience with office security procedures and keycard access systems.
• Previous experience maintaining office databases and filing systems.

• Bonus
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Remote Work :

No