Program Manager

Location : IC: CIT Street: 6555 Rock Spring Drive Bldg.: 6555 Room: 3G04 City: Bethesda State & Zip: MD 20817

Weekly Hours FT: 3040 hours per week Total No. of Hours : 40

Overall Position Summary and Objectives

As a Program Manager you will be responsible for supporting the direction and priorities of the CIT leadership team in the planning execution and monitoring of strategic interdisciplinary programs to ensure alignment with organizational goals and objectives. You will ensure that programs stay on track deadlines are met and project resources are allocated effectively and communication flows smoothly between team members and stakeholders to achieve desired outcomes.

Min Education Bachelors

Payrate $50 hourly on W2

Certifications & Licenses

• Certified Change Practitioner

Skills (Ranked by Priority)

1. Project management website content management
2. Meeting minutes/summary reports
3. Executive level support
4. Meeting coordination
5. Data analysis

1 2 3 4 5 represents priority rankings where 1 is highest priority and 5 is lowest priority of those ranked

Software

• SharePoint
• MS Office

Field of Study

• Business Management and Administration

Statement of Work Details

Develops project management documentation.

• Maintain accurate project documentation including project plans status reports meeting notes and actions and other relevant records.
• Prepare progress summaries descriptions and other materials to communicate with internal and external stakeholders. Utilize data analysis when possible to enhance the clarity and relevance of communications ensuring stakeholders are informed and engaged throughout the project lifecycle.
• Develop KPIs and progress reports for executive leadership including dashboards presentations and updates to work breakdown structure as necessary.
• Present project updates and status reports at senior leadership staff and management meetings.

Monitors and reports progress to project owners.

• Support the CIT leadership team in managing key strategic projects which will include breaking complex problems into milestones working crossfunctionally to drive projects forward measuring impact and continuously iterating to improve organizational outcomes.
• Provide operational and project management support to various committees and initiatives such as strategic planning sessions governance committees crossorganization committees and working groups.
• Meet with staff and stakeholders to determine the scope purpose and objectives of projects. Work with project teams to develop project plans assign project resources timelines and detailed workplans.
• Organize and lead successful project meetings to ensure productive discussions and decision making.

Conducts project analysis and reports to upper management.

• Identify document and monitor potential risks issues and dependencies that may impact project success.
• Work with the project team to develop mitigation strategies and contingency plans for high risk issues to ensure timely project completion.
• Monitor progress of project deliverables to ensure they meet quality standards and requirements.
• Assist in managing approved changes to project scope schedule and budget. Evaluate change requests their potential impact on the project and apply change management principles in support of continuous improvement.

Develops and tracks project budgets.

• Coordinate with team members to ensure tasks are assigned and deadlines are met and budgets are adhered to.
• Ensure projects have standard documentation which may include a project charter schedule resource plans and budgets.

Researches project management best practices and new industry standards.

• Develop project management standard operating procedures SOPs based on analysis of established policies.
• Develop standardized project management templates tools resources guides and training materials and coach project managers on their effective use.
• Establish standardized project tracking and review processes and workflows to include meeting formats agendas and presentation approaches.
• Coordinate with other programs to share best practices and consolidate approaches to increase project management efficiency and effectiveness.
• Support the development of project management governance processes.

Provides subject matter expertise and support to other project managers.

• Build and maintain positive relationships with CIT leadership project stakeholders including clients sponsors and other key individuals or organizations. Address stakeholder concerns and keep them informed about project progress.
• Facilitate communication and crosscollaboration across teams and organizations to align plans and priorities
• Work with communications and web team to manage project information on the CIT intranet and other information platforms.