Administrative Assistant 2
Posted on :
28-06-2024
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Job Description
Overview:
TekWissen Group is a workforce management provider throughout the USA and many other countries in the world.The below job opportunity is to one of Our clients who is a leading global provider of agricultural science and technology in particular seeds and crop protection products with its management headquarters in Basel Switzerland and further locations in Chicago Tel Aviv and Shanghai.
Job Title: Administrative Assistant 2
Location: Research Triangle Park NC 27709
Duration: 6 Months
Job Type: Contract
Work Type: Onsite
Job Description:
Duites:
- Calendar management efficiently scheduling meetings with multiple highlevel participants across different time zones
- International and domestic travel coordination including associated formalities such as obtaining visas invitation letters creating itineraries etc.
- Organizing and processing receipts and submitting monthly expense reports for functional leaders
- Coordinating onsite conference room rentals and catering requests for large meetings and workshops
- Working with the Administrative Assistant team to support site activities and initiatives
- Creating and managing largescale purchase orders via Ariba and SAP staying on top of followup documentation and invoice processing
- Assisting with planning corporate events including dinners celebrations site events offsite workshops etc.
- This will include researching and coordinating with vendors/restaurants presenting options to the team and taking event budgets into consideration.
- Fulfilling adhoc requests for colleagues and leaders on site when needed
Skills:
- Prior experience as an Administrative Assistant Executive Assistant Personal Assistant Secretary Bookkeeper or similar role
- A willingness to anticipate needs and proactively jump in to lend a helping hand
- Ability and willingness to learn new skills and programs that are unfamiliar to you
- Proficiency in MS Office Suite especially Outlook
- Excellent written oral and interpersonal skills and the ability to communicate professionally proactively and concisely
- Prior experience using Concur for travel management and expense reporting
- Ability to create largescale purchase orders on Ariba with keen detail and timeliness then effectively manage complex followup and invoice processing using SAP. Prior experience with Ariba and SAP would be a huge plus.
- Ability to research organize and present information clearly and concisely
- Using the utmost discretion and confidentiality when handling sensitive information
Education:
- High school degree is required. College degree is a plus but not required.
Required Skills:
-
CALENDAR MANAGEMENT
-
MICROSOFT OFFICE
-
TRAVEL ARRANGEMENTS
-
EXPENSE REPORT PROCESSING
- PURCHASE ORDERS
Additional Skills:
-
ARIBA
-
DOCUMENTATION
-
SAP
-
SCHEDULING
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Employment Type
Full Time
Key Skills
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