Administrative Assistant II for Faculty-Recruited

Additional Details

• Preferred Pay Rate Range : BR BR
• ReportTo Detail : Hybrid partial time on campus/partial time WFH (working/living in MA).
• Tenure Limit : 3 months
• FLSA Exemption Status : NonExempt/OT Eligible
• Required Education : College Graduate
• Required occupational training certifications or license(s) : None
• Business Title : Faculty Assistant
• Additional Job Details : Job Summary Performs complex secretarial and administrative duties for University Professor and other faculty members during leaves. Responsible for setup and management of all administrative and office systems. Takes dictation of correspondence using either shorthand or laptop. Composes types and edits correspondence and reports. Compiles and edits complex proposals. Assists in preparation and editing of manuscripts for publication. Responsible for submitting reimbursements to departmental financial team. Types and assists in preparation of lecture and course materials. Handles complex travel arrangements and schedule. Retrieves articles from Harvard Library system and downloads materials from the internet. Responsible to maintain faculty and course home pages. Job Specific Responsibilities Communications Responsible for management and quality control of highlevel email account for faculty. Composes and edits emails letters memos reports and meeting agendas. Ensures briefing material is available in wellmanaged online environments and is comprehensive. Prepares copy for publication or submission of grant proposals and/or reports. Answers phone and email inquiries. May prepare and coordinate job market reports and letters of recommendations. Reviews assesses routes answers and monitors follow up action steps on correspondence. May be required to provide transcription services. Calendar Management Develops and maintains administrative support system for complex faculty calendaring and travel planning for faculty. Proactively manages calendars with attention to logistics and anticipate the needs of faculty member. Determines priority status of meeting requests; triages requests; refers and schedules as appropriate. Course and Research Support Serves as administrative contact for faculty members research activities. Creates lecture materials prepares course materials builds PowerPoint presentations. Maintains faculty members websites and course sites; builds special websites for specific events or research. May assist with administrative tasks related to workshops and seminars the faculty member is leading. Travel and Reimbursement Arranges for meetings appointments and travel arrangements adhering to University guidelines and grant policy. Prepares and submits all reimbursement reports. Maintains financial reports of expenditures.
• Does this position require a HUID : Yes
• Is the worker converting from being a Harvard fulltime employee (FTE) : No
• Preidentified candidates information including name email phone state/city/zip & pay rate : (No Value)
• Role requires identity I9 and 3 reference screen (recruited) : Yes
• Role requires identity I9 screen (payrolled) : No
• Role requires DMV/driving history screen : No
• Role requires criminal background and sexual offender screening CORI/SORI : No
• Role requires criminal background screen : No
• Role requires 10panel drug screen : No
• Role requires credit record check : No
• Role requires compliance with Immunization policy. : No