General Office Clerk

Job Title: General Office Clerk

Location: Chattanooga TN 37421

Duration: 12 18month

Shift: Standard shift

Summary:

• Provides intermediate level administrative support to a department or Service Center.

Job Requirements:

• Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word processing and data entry; maintains files; orders supply; reviews and/or verifies payroll; forwards information to internal departments for processing; performs photocopying as required.
• Prepares and enters purchase orders or voucher requests into Oracle and Maximo Financials; tracks paid invoices for budget reconciliation and planning; interfaces with vendors.
• Provides customer service internally and externally; answers routine questions provides information resolves research issues provides followup.
• Performs other support duties specific to functional department.
• Maintains spreadsheets and databases; performs queries; compiles data and prepares reports.
• Secondary / may or may not be applicable:
• Reviews budgeted vs. actual expenses for variances tracks expenses.
• Reconciles corporate credit card statements; enters Oracle HCM or forwards to Accounts Payable department.
• Coordinates meetings; sends invitations and reminders; arranges for refreshments and audiovisual equipment; prepares agendas documents and PowerPoint presentations; performs room setup. Plans Service Center Events and Community volunteer Events.
• Monitors open and pending work orders.
• Serves as central point for information requests and/or information distribution (e.g. announcements reminders bulletin boards) pertinent to department or service center.

Education/Experience Requirements:

• High school diploma or GED
• 24 years support or administrative experience or Equivalent academic education and experience
• MS Office Suite intermediate proficiency
• Oracle Financial and Human Resources basic proficiency
• Ability to communicate with all levels of a diverse organization.
• Flexibility
• Diligence.
• Executing for Results/Collaboration and Building Relationships
• Learning and Thinking/Industry Knowledge/Business Acumen
• Honoring Corporate Values & Standards
• Working Conditions/Physical Requirements: light duty
• Keyboarding 6080% Constant
• Travel minimal as needed (need a valid drivers license)