Administrative Services Assistant

Summary: The Public Health Representative 2 (PHR2) role in the HealthcareAssociated Infections and Antimicrobial Resistance (HAI/AR) Program at the Tennessee Department of Health involves providing administrative support for various projects. This position funded through CDC cooperative agreements requires some travel and focuses on document organization meeting coordination travel management and inventory control.

Position Info:

• Title: Administrative Services Assistant
• Client: Tennessee Department of Health (TDH)
• Duration: 12 Months
• Location: 710 James Robertson Parkway 6th Floor Andrew Johnson Tower Nashville Tennessee 37243

Responsibilities:

• Serve as a point of contact for healthcare facilities to determine the MDRO status of patients.
• Look up patient MDRO status using internal databases and maintain request tracking systems.
• Create user documentation for internal systems.
• Liaise between the HAI/AR Team and the CEDEP Business and Grants Management Team.
• Manage travel requests and authorizations for the HAI/AR Team.
• Perform inventory management and control.
• Assist with hiring and onboarding new HAI/AR staff.
• Maintain publicfacing HAI/AR web pages.
• Process and distribute HAI/AR laboratory reports.
• Handle emails from external partners and the public.
• Take and distribute meeting notes and minutes.
• Assist with data collection entry formatting and technical editing.
• Provide support for additional HAI/AR projects as required.

Skills/Qualifications:

• Strong organizational and administrative skills.
• Proficiency in managing travel requests and authorizations.
• Experience with inventory management and control.
• Ability to create and maintain user documentation.
• Strong communication and liaison skills.
• Competence in maintaining web pages and processing laboratory reports.
• Attention to detail for data collection and technical editing.
• Ability to take and distribute detailed meeting notes and minutes.