Executive Assistant

• Calendar Management: Organize and prioritize the CEOs daily schedule including meetings appointments and travel arrangements.
• Communication Management: Handle incoming and outgoing communications on behalf of the CEO; screen and direct phone calls; distribute correspondence.
• Meeting Facilitation: Prepare agenda attend meetings take minutes and follow up on action points.
• Document Preparation: Draft memos emails presentations reports and other communications as directed.
• Project Management: Coordinate project timelines and deadlines manage information flow within and outside of the company.
• Confidentiality: Maintain the utmost confidentiality of all sensitive or proprietary information.
• Office Management: Oversee the performance of other clerical staff manage office supply inventory and ensure the office environment runs smoothly.
• Event Planning: Assist with event planning including logistics guest lists venue coordination and onsite management as needed.

• Bachelor s degree in Business Administration Communication or a related field.
• Minimum 10 years experience in an executive support role preferably within a tech or startup environment.
• Excellent organizational and leadership skills.
• Strong capabilities in MS Office and other office management tools.
• Outstanding communication and interpersonal abilities.
• Ability to handle sensitive information with discretion.
• Proactive selfmotivated and able to work independently and as part of a team.
• Flexibility to adapt to changing priorities and manage multiple tasks simultaneously.
• Professional and polished demeanor with a positive cando attitude.
• CEO s Assistant/ executive Assistant/Administrative Assistant
• Candidate must be willing to work overlapping hours to cover the EST timezone.

• Management of the CEOs diary and appointments.
• Help CEO manage output workflow and office deadlines.
• Take and relay accurate and timely messages from telephone callers/ mailers and answer queries where possible.
• Collect and open all mail addressed to the CEO
• Take minutes for all meetings.
• Draft type and dispatch all the CEOs correspondence
• Liaise with relevant individuals external organisations etc. to arrange meetings prepare agendas and draft minutes
• Maintain a comprehensive filing system
• Co ordinate CEOs travel in conjunction with in house travel group
• Tabulate and retrieve CEOs official expenditures and claims
• Arrange local transportation when necessary
• Some research media relations and promotional work
• Undertake any other duties as requested by the CEO

• Ideally educated to bachelor/ master degree
• A minimum of 10 years PA/ secretarial experience at a senior level
• Shorthand and excellent typing skills Good computer literacy speed and accuracy essential.
• Knowledge of graphics useful
• Experience of working within an international environment ideally international organization Govt. Organization and/ or multinational private sector.
• Experience of dealing with different time zones
• Excellent organizational skills
• Excellent communication skills both verbal and written
• Professional telephone manner
• Willingness to work in a multitasking environment
• Proven ability to work under pressure and to tight deadlines
• Bright confident personality
• Well presented
• Highly personable
• Flexible and mature approach with the ability to work unsupervised
• Additional Information
• Strong interpersonal skills; ability to establish repertoire with company employees and manage all the records of the company
• Learning capability to understand the processes and translate them in good business management
• Must be responsible selfmotivated selfstarter personable and well organized.
• Must be able to effectively handle stressful situations like large number of tasks in short duration tight budgets and high quality expectations
• Proficiency in the use of personal computers including MS Office software including PowerPoint Word Excel and Outlook.

expenditure management,management,media relations,office management,appointment management,leadership skills,message handling,meeting facilitation,office software proficiency,diary management,confidentiality,presentations,business management,communication management,event planning,communication,promotional work,calendar management,document preparation,correspondence management,project management,organizational skills,travel coordination,filing system management,research skills,workflow management,interpersonal skills