Materials Coordinator/Purchasing Agent
The Materials Coordinator/Purchasing Agent plays a crucial role in purchasing inventory management and vendor relations at our plant. Utilizing the computerized maintenance management system (CMMS) the Materials Coordinator/Purchasing Agent ensures a seamless flow of materials supplies and services to support maintenance production and other departmental schedules. This role involves overseeing the entire lifecycle of purchasing inventory and vendor relations processes with a proactive approach to improving current systems and procedures. The Materials Coordinator/Purchasing Agent also supervises the daily activities of the Warehouse Operator and supports all company policies goals and objectives professionally.
- Ensure accurate inventory management by implementing effective tracking processes ensuring optimal inventory levels.
- Collaborate with the Maintenance Planner/Scheduler and other personnel to ensure materials and services align with the Maintenance Schedule and departmental needs.
- Maintain uptodate status on all purchase orders informing relevant departments of any potential issues that may cause delays.
- Monitor site chemical usage coordinating with department management and place chemical orders as needed.
- Oversee inventory accuracy with Accounting through cycle counting inventory transactions and physical counts.
- Maintain a clean organized warehouse environment.
- Handle warehouse duties related to the receipt shipment storage distribution or delivery of products parts and materials.
- Operate equipment such as hand trucks forklifts or other heavy machinery to manage inventory.
- Identify and implement opportunities for improvement in inventory management.
Purchasing
- Manage the entire purchase order process from initial quote preparation to final verification including authorizing payments and reconciling delivered items.
- Track purchase order status using reporting tools to ensure timely delivery of materials and communicate any changes across the organization.
- Serve as the main contact for supplier relationships resolving issues related to pricing quality quantity delivery and invoices.
- Work with accounting maintenance production and other departments to maintain proper documentation for purchased equipment parts and services.
- Monitor and communicate significant cost impacts to relevant department personnel.
- Continuously seek and implement improvements in the purchasing function.
Additional Responsibilities
- Assist with developing the weekly maintenance schedule in coordination with relevant department personnel.
- Support engineering projects as directed.
- Provide management with suggestions for efficiency improvements.
- Ensure safe work practices at all times reporting any safety issues to the manager and EHS Manager immediately.
- Perform other duties as needed to maintain safe and productive operations within the plant.
- Promote a high level of service and work performance fostering a team environment and a positive workplace culture.
- Maintain confidentiality of all records and company matters.
- Represent the company positively in the community.
Minimum Requirements
- Associate’s Degree in a related field (a combination of relevant experience and education will be considered).
- Minimum of a High School diploma or GED.
- 2 years of experience in inventory management.
- 2 years of experience in purchasing.
- 2 years of experience in manufacturing industrial or agricultural settings with a general understanding of parts electrical welding and mechanical equipment.
- Maintenance experience is beneficial.
- Valid driver’s license.
- Proficiency in reading writing and comprehending English.
Skills and Abilities Required
- Detailoriented with high accuracy and excellent followup skills.
- Strong analytical and problemsolving abilities.
- Thorough understanding of purchasing and inventory policies and procedures.
- Excellent communication organizational documentation and time management skills.
- Intermediate knowledge of MS Office particularly MS Excel and the ability to quickly learn new software.
- Ability to perform essential job functions outside of normal working hours.
- Strong commitment to safety and environmental compliance.
Physical Requirements
- Ability to work around and on industrial equipment.
- Ability to climb stairs and ladders up to 30 feet.
- Ability to lift up to 50 pounds.
- Ability to operate a forklift.
- Exposure to loud noises wet and humid conditions fumes airborne particles toxic chemicals and extreme temperatures depending on weather conditions.
- Ability to wear Personal Protective Equipment (PPE) in designated areas including hard hats safety glasses gloves steeltoed boots and hearing protection.