Purchasing Assistant

Filinvest Hotel: QUEST HOTEL & CONFERENCE CENTER CEBU

Key Responsibilities:

• Assist in the procurement process by sourcing evaluating and selecting suppliers to meet the hotels requirements.
• Prepare and process purchase orders ensuring accuracy and compliance with company policies and budget constraints.
• Maintain accurate records of purchases suppliers and pricing information.
• Communicate effectively with suppliers to ensure timely delivery of goods and services.
• Coordinate with various departments within the hotel to understand their needs and ensure these are met through appropriate procurement strategies.
• Monitor inventory levels and manage stock replenishment to avoid shortages and overstock situations.
• Assist in negotiating terms and conditions with suppliers to secure the best possible deals.
• Conduct regular market research to stay updated on industry trends and supplier options.
• Assist in resolving any issues related to orders such as discrepancies in quantity or quality and ensure satisfactory resolution.
• Support the Purchasing Manager in preparing reports and analyzing data to identify areas for costsaving opportunities and process improvements.

Qualifications:

• Bachelors degree in business administration Supply Chain Management or a related field is preferred.
• Previous experience in a purchasing or procurement role preferably in the hospitality industry.
• Strong organizational and timemanagement skills with the ability to handle multiple tasks simultaneously.
• Excellent communication and negotiation skills.
• Proficiency in Microsoft Office Suite (Excel Word Outlook).
• Familiarity with procurement software and inventory management systems is a plus.
• High level of integrity and professionalism.
• Ability to work independently as well as collaboratively in a team environment.
• Amenable to work in Cebu City.

Remote Work :

No